Coordinator, Fund Management

Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, approximately 72 million square meters in 19 countries. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage. As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:

Coordinator, Fund Management

Company:

Prologis

Coordinator, Fund Management

Prologis is seeking a Coordinator within the Fund Management team. The candidate will support the Fund Managers in all secretarial, administrative and commercial affairs. The role is based in Amsterdam.  We are looking for a pro-active person with attention to detail and excellent organisational and time management skills to help the Fund Management team achieve its goals in a fast-paced environment.

Here’s how to do that:

• Correspondence and administration
  • Review reports and other investor communication and make necessary formatting changes
  • Send out Quarterly reports to all funds and ventures investors
  • Send out other correspondence to all investors on a regular basis
  • Work closely together with the Fund Administration team in Luxembourg and the Marketing and Communications team in the US on investor communication
  • Establish spreadsheets and use database software to prepare expense reports, memos and documents
  • Process invoices, file documents and letters and respond to requests for information
  • Maintain external and internal contacts with key stakeholders
  • Update and maintain the Fund’s contact database
  • Assist in the research and preparation of reports, powerpoint presentations and other marketing materials
  • Support in managing projects and third-party service providers

• Organise meetings and events
  • Prepare logistics for (Annual) Investor meetings/forums, if needed on location (national and international)
  • Organise investor board meetings and off-sites
  • Set up quarterly Investor Calls, Advisory Council, Management Company meetings internally and externally
  • Support the Fund Management and Client Relations team during Research Events on site 
  • Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, presentation, coordination of site reservation, meal orders, attendance confirmations, participating in/traveling to certain meetings as needed and interacting with attendees to address questions or issues on event; coordinate prep calls and meeting follow ups
  • Organise team lunches/dinners, (virtual) team building activities and offsite team events  

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• Manage the Fund Managers’ Calendars
  • Take ownership of managers’ agendas - schedule appointments, monitor for appointments overlaps, proactively resolve scheduling conflicts as they arise and prioritise issues to ensure effective time management, communicate agendas and respond to calendar changes as needed
  • Schedule and arrange conference calls, virtual (Zoom, Teams) as well as physical meetings
  • Make travel and hotel arrangements according to the travel policy, develop travel itineraries to meet schedules requirements
  • Manage inbox, read and respond to emails according to the managers’ needs
  • Assist direct managers with private administrative matters on an as-required basis

Tell us if you’re ready.

• Excellent organisational and time management skills, great attention to detail
• Ability to multitask and prioritise tasks
• Hands-on, self-starter mentality, ability to work well under pressure independently without the need for constant supervision
• Great interpersonal and communication skills (both verbal and written)
• Confidentiality: absolutely trustworthy treating all information with confidentiality
• 3+ years of experience in an administrative support role
• Advanced knowledge of PowerPoint, Excel, Word, Outlook
• Bachelor's Degree preferred
• Fluent in English (spoken and written)

What’s in it for you?

• Flexible/Hybrid working environment (ideally 3 days in the office)
• Eligible for an annual bonus
• 25 days’ vacation leave
• Laptop
• Mobile phone
• Commuting allowance
• Free bicycle parking
• Benefits including snacks and drinks at the office, a home office budget, life insurance, educational benefits, and wellness services

#LI-SP1

People First

As a successful global enterprise, Prologis has never lost sight of what matters most - our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and dedicate both time and resources to leadership development. Our team is intentional about cultivating a culture rooted in diversity, equity, and inclusion so that everyone at Prologis feels a sense of belonging.

Employment Type:

Full time

Location:

Amsterdam, Netherlands

Additional Locations: