Staples is business to business. You’re what binds us together.
As a Bid Coordinator, you will play a critical role in supporting a high-volume, fast-paced bid environment. You will ensure opportunities are tracked, documented, and submitted accurately and on time, helping the team win business while maintaining compliance and operational excellence. This is an opportunity to work cross-functionally, build expertise in sales operations, and directly contribute to business growth.
What you’ll be doing:
Monitor incoming bid opportunities from GovSpend and other data sources
Upload and maintain opportunities and pricing requests in Salesforce and bid tracking systems
Ensure all required fields are complete and accurate
Maintain up-to-date status tracking across the full bid lifecycle
Small bid support including pricing, narratives, and submission
Source and compile required documentation such as certifications, insurance, and compliance materials
Pull standard proposal content from Loopio
Assemble submission packages and manage uploads to procurement portals
Track deadlines and proactively send reminders to stakeholders
Identify risks, missing information, or delays and escalate appropriately
What you bring to the table:
Strong attention to detail and organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Experience working with CRM and document management tools
Comfort working with data and maintaining accuracy
Ability to follow structured processes while identifying improvements
Strong written and verbal communication skills
Proactive mindset with strong follow-through
Ability to work independently while supporting a broader team
Problem-solving mindset with ability to flag risks early
Adaptability in a high-volume, dynamic environment
Strong MS Excel experience
What’s needed- Basic Qualifications
1+ of administrative, sales support, or bid/proposal experience
Experience with CRM systems, AI tools, and document management tools
What’s needed- Preferred Qualifications:
Experience supporting public sector bids or procurement processes
We Offer:
Inclusive culture with associate-led Business Resource Groups
112 Hours of PTO and Holiday Schedule (7 observed paid holidays + 1 floating holiday)
Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more!
The salary range represents the expected compensation for this role at the time of posting. The specific base pay may be influenced by a variety of factors to include the candidate's experience, skill set, education, business considerations, geography, and internal equity. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements.
Skills Required
- 1+ year administrative, sales support, or bid/proposal experience
- Experience with CRM systems
- Experience with AI tools
- Experience with document management tools
- Strong Microsoft Excel experience
- Experience uploading and maintaining opportunities in Salesforce
- Strong attention to detail and organizational skills
- Strong written and verbal communication skills
- Experience pulling proposal content from Loopio
- Experience supporting public sector bids or procurement processes
Staples Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Staples and has not been reviewed or approved by Staples.
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Wellbeing & Lifestyle Benefits — Wellbeing offerings are described as broad, including wellness reimbursements, emotional support and coaching, legal services, identity theft protection, and pet insurance. Employee discounts and select on-site amenities are also positioned as meaningful add-ons beyond basic coverage.
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Leave & Time Off Breadth — Time-off provisions are presented as relatively expansive, including paid time off, company-recognized holidays, and a personal or flexible holiday option. Vacation that grows with tenure and PTO flexibility are highlighted as valued elements.
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Inclusive Benefits Coverage — Healthcare benefits explicitly include gender-affirming care alongside medical, dental, and vision coverage. Family and caregiver programs also include support that references LGBTQ+ considerations and broader life-stage needs.
Staples Insights
What We Do
For nearly 40 years, Staples has been a trusted leader in delivering end-to-end workplace solutions for consumers and businesses of all sizes across a broad range of industries. The company provides a comprehensive portfolio of products, strategic solutions, and services including print and marketing, shipping, technology, and travel. Its specialized assortment includes high-quality office supplies, janitorial products, technology, furniture, and breakroom essentials, all supported by best-in-class supply chain capabilities and a dedicated team of experts committed to making the workday easier. Headquartered near Boston, Massachusetts, Staples operates throughout North America via direct B2B sales, e-commerce, and more than 900 retail stores. To learn more, visit your local U.S. Staples store, download the Staples app, explore Staples.com or StaplesBusiness.com, or follow @Staples on social media.
