Contracts Specialist

Location

Brookfield Place New York - 250 Vesey Street, 15th Floor

Business

At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.

Job Description

We Are Brookfield Properties:

We are seeking a Contracts Specialist to join the Brookfield Properties Corporate Division in New York or Washington DC. In this role, you will play a key part in inspiring change and continual improvement. If you are committed to excellence and ready to contribute to a dynamic culture, we would love to meet you.

The Contracts Specialist is responsible for managing and executing the contracting process and assisting the legal department by maintaining business standards and practices for all things contracts related. Working closely with development and construction group members and leadership by coordinating all aspects of the contracts for the assigned real estate development project(s) that include managing, coordinating, and administering the project development process from initial concepts and planning stages, through acquisition, financing, entitlement approval and construction permitting; and performing other duties as assigned. Also responsible to manage document and data control in the PMWeb system by submitting, monitoring, and finalizing all commitment and commitment change processes.

Role & Responsibilities:

• Prepares, issues, revises and controls all hard and soft costs contracts and change orders throughout each phase of the project life cycle. Responsible for proper form selection and drafting, including but not limited to: correct project and entity details, liaising directly with development team to review and insert scope of services and schedule of values, and guaranteeing clean formatting, grammar and provided content in the formation of all contracts and change orders. Responsible for preparation, review and proof-reading of contract and raising any business, legal or insurance issues with the appropriate team

• Negotiates the terms and conditions of contracts in consultation with business leads and attorneys; liases directly with outside vendors and consultants during negotiation and contract execution process

• Responsible for initiating and managing the commitment approval process in the PMWeb platform, which facilitates the approvals and signatures for each contract and change order document. Guarantees vendor receives fully executed copy of the document to complete the process

• Document owner of all contracts and change orders, which includes version control to maintain the history of each document while adhering to best practices around filing and naming

• Responsible to accurately manage project’s open contracts for all contract and change order documents from start to finish, increasing visibility and maintaining quality control for all documents currently in the queue to be fully executed

• Leads project team meetings as needed to review all open items on the contracts tracker to increase efficiencies and turn around time

• Assists with contract form selection used in all Requests for Proposals as well as requesting and tracking signed nondisclosure agreements for all Suppliers receiving the bid package

• Works closely with Accounts Payable in the Procurement Department to ensure all vendors are properly vetted following the company’s third-party due diligence process

• Responsible for reviewing Certificates of Insurance to ensure they are properly verified against each individual contract

• Logs and tracks all Certificates of Insurance for renewals

• Maintains information and documents for various projects at various stages

• Supports team in maintaining files, generating correspondences, proposals, etc.

• Performs other duties as assigned

Your Qualifications:

• Bachelor’s degree in Business or equivalent experience

• Minimum of 3 years of relevant experience in real estate development, legal work, and/or project management

• Experience coordinating/managing projects, meeting deadlines and budgets, and coordinating the efforts of team members

• Proactive and willing to take initiative with the ability to make decisions independently combined with an ability to work collaboratively and seek guidance when appropriate

• Strong ability to multi-task and work with different teams across many projects

• High sense of urgency and ability to work independently

• Must have acute attention to detail, ability to spot errors and inconsistencies, and work well under pressure

• Outstanding organizational abilities

• Excellent proof-reading skills

• Familiarity with legal agreements, including contracts and purchase orders

• A close reader with good analytical skills

• Must be comfortable with presenting to senior management and working in cross-functional teams; has proven ability to influence across the organization at multiple levels

• Strong verbal and written communication skills

• Ability to handle a fast-paced environment with a positive approach

• Advanced knowledge of Microsoft Office Suite, etc.

• Proficiency with data entry and processing documents in third party systems

Your Career @ Brookfield Properties:

At Brookfield Properties, your career progression is important to us. As a successful employee, you will have the opportunity to grow within your team, department, and across the Brookfield organization. Our leadership teams are dedicated to the accomplishments of their employees. We also invest time into training and developing our people. We take pride in knowing that 70% of our employees have more than 5 years of tenure.

End your job search and find your career today, at Brookfield Properties.

Why Brookfield Properties?

We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.

Compensation & Benefits:

Salary Type: Non-exempt

Pay Frequency: Bi-weekly

Annual Base Salary Range: $75,000- $90,000

Medical & Pharmacy Coverage: Yes, under Brookfield Medical Plan

Dental Coverage: Yes, under Brookfield Medical Plan

Vision Coverage: Yes, under Brookfield Medical Plan

Retirement: 401(k)

Insurance: Employer-paid life & short/long term disability

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

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