Contracts Manager

Contracts Manager

Job Summary 

Milestone Systems, Inc. is a leading global software company specializing in video surveillance management software and video analytics. The company is seeking a detail-oriented and motivated Contracts Manager for its U.S. Headquarters in Lake Oswego, Oregon. The successful candidate should be passionate about technology and thrive in a collaborative environment, working closely with sales, legal, finance, and risk departments to negotiate and finalize complex deals efficiently while ensuring compliance. 

The Contracts Manager will act as the primary support for contract management in sales and marketing, as well as for vendor contracts. This role serves as the first point of contact for reviewing inbound and outbound contracts and is responsible for developing and maintaining contract management procedures, policies, and internal controls. The Contracts Manager will partner with the Senior Legal Counsel to support Milestone’s business units throughout the Americas. We are seeking an individual who is creative, collaborative, and adaptable, capable of growing within the position and providing contracting support across Milestone’s North American business units. 

The Contracts Manager will work out of our US office in beautiful Lake Oswego, OR. Relocation assistance is not offered at this time. This is a hybrid role with 3 days in the office. The position will report to our Director, Regional Business and People Support. 

Key Responsibilities 

• Assist in the preparation and review of commercial agreements, including software licenses, Software as a Service (SaaS) agreements, non-disclosure agreements, professional services agreements, marketing agreements, sponsorship agreements, and vendor contracts. 
• Support the negotiation process by gathering necessary internal information, and lead contract negotiations with customers, resellers, distributors, and vendors. 
• Maintain, manage, and update contract databases, ensuring all contracts are accurately recorded and filed in the systems. 
• Assist in reviewing and preparing responses for Requests for Proposals (RFPs), and project manage complex sales opportunities. 
• Work closely with legal counsel to analyze risk and draft provisions to mitigate risk. 
• Demonstrate flexibility by participating in meetings during early morning hours to facilitate collaboration with global colleagues. 

Key Competencies 

• Clear verbal and written communication skills for a cross-functional audience. 
• Strong organizational and planning skills, with exacting standards and attention to detail. 
• Adept at multi-tasking in a dynamic environment.  
• Excellent communication, negotiation, and project management skills. 
• Attention to detail and strong analytical skills, with the ability to identify potential risks and problem solve. 
• Highly organized, able to manage time, prioritize multiple tasks, and meet deadlines. Capable of interacting with both internal and external stakeholders and accomplishing tasks as part of a team.  
• Proficient in the use of contract/legal management tools such as CLMs, Docusign, Salesforce, and MS Office Suite. 

Professional Qualifications & Experience 

• Bachelor’s degree in business administration or a related field, plus at least 3 years of experience in contract management, paralegal, business operations, or a related area. 
• Experience directly negotiating commercial agreements, software terms and conditions, non-disclosure agreements, and vendor agreements. 
• Strong understanding of contracting law, with the ability to draft, interpret, and negotiate contract documents. 
• Government contracting and compliance experience, a plus. 

Why Milestone?  

Ranked among the 100 Best Companies to Work for in Oregon, Milestone offers excellent benefits and a great culture. Employees here have flexible work environments, opportunities for further education, and the ability to directly affect change in our organization.   

The annual on-target earnings for this position range from $95,000 to $120,000. Pay is based on the level, location, complexity, responsibility, and job duties of the specific position and is just one component of Milestone’s total compensation package. Additionally, we offer an attractive benefits package that includes medical/dental benefits, FSA or HSA, 401k with 6% Safe Harbor employer match, paid parental leave, generous PTO (20 days' vacation, 10 days paid sick time, and 12 company holidays), fully paid Short Term disability policy, fully paid Long Term disability policy, and Life Insurance. If you are selected for an interview, please feel welcome to speak to our Talent Partner about our compensation philosophy. 

All employees must complete a background check. Employees in fiscal roles are also required to undergo a credit check. All information obtained during these checks is handled confidentially and shared only with authorized personnel. 

Milestone is committed to creating a diverse and inclusive workplace and is proud to be an equal opportunity employer.  

Contact and application  

Are you excited about this opportunity? We encourage you to apply as soon as possible. We will continuously take candidates into the recruitment process, and the position will remain open until a suitable candidate is found. 

Please apply on our website: www.milestonesys.com  

We look forward to receiving your application.