Contracts Administrator

What Your Day-To-Day Looks Like (Position Responsibilities):

• Assist in maintaining contract and subcontract files, ensuring compliance with federal reporting, regulations, and policies. 
• Support the management of GWAC and Schedule contracts, including monitoring compliance with terms, tracking modifications, and ensuring timely payment of contract access fees. 
• Collaborate with the team to resolve contractual issues that may arise during contract performance, while mitigating risks and meeting customer needs. 
• Contribute to drafting terms and conditions for contracts and agreements. 
• Assist in the negotiation of subcontract agreements, including the preparation of small business subcontracting plans and incorporating prime contract flow downs and provisions into subcontracts. 
• Work closely with different departments to meet contractual requirements and present a knowledgeable and unified company image to customers. 
• Provide support to Program Managers and Business area leads, offering sound business advice and counsel as needed. 
• Act as a primary point of contact between the company and the customer for contractual matters on assigned contracts and projects, including business agreements.
• Conduct research on contracting and compliance-related matters, and provide business advice and counsel to Operations management and functional departments in accordance with bid specifications, government regulations, and internal policies. 
• Ensure the proactive maintenance of contract documentation. 
• Review performance and contractual deliverables to ensure accuracy, completeness, and adherence to bid specifications and contract terms. 
• Assist in the review and preparation of prime and subcontract solicitation packages, including issuing and responding to subcontract solicitation packages to support prime proposals. 
• Contribute to value-added analysis of solicitation terms and conditions, identifying risks and potential mitigation strategies. 
• Provide timely support to the proposal team by reviewing solicitations, identifying questions or concerns, and taking appropriate action. 
• Support the development of cost and offer volumes, as well as intellectual property and organizational conflict of interest plans as required. 
• May assist in negotiations and administration of Non-Disclosure, Teaming, Subcontractor documents, and other agreements, in accordance with corporate policies and procedures, coordinating legal reviews when necessary. 
• Manage a workload effectively, meeting deadlines and prioritizing tasks with attention to detail. 
• Develop an understanding of the business case, financial and analytical considerations, and profit and loss implications. 

What You Need to Succeed (Minimum Requirements):

• Bachelor's degree in a relevant field. 
• 2-4 years of relevant experience.
• Basic knowledge of contracts/subcontracts administration, preferably in the area of Federal Government contracting.
• Familiarity with government regulations, such as FAR/DFAR, and the ability to learn and interpret these regulations within complex contracts. 
• Strong interpersonal, oral, and written communication skills. 
• Proficiency in Microsoft Office, with basic Excel and Word skills. 
• Ability to multitask and complete work assignments within given deadlines. 
• Proactive, self-motivated, and energetic attitude. 
• Highly organized and results-oriented, demonstrating ownership and follow-through. 
• Team player mindset, willing to collaborate and go the extra mile to ensure tasks are completed on time. 
• Familiarity with central electronic repositories, such as SharePoint or OneDrive, is a plus. 

Ideally, You Also Have (Preferred Qualifications):

• Certification such as Certified Professional Contracts Manager (CPCM) from the National Contract Management Association (NCMA).