Contractor, Annex Office Coordinator, Crypto

Founded in Silicon Valley in 2009 by Marc Andreessen and Ben Horowitz, Andreessen Horowitz (aka a16z) is a venture capital firm that backs bold entrepreneurs building the future through technology. We are stage agnostic. We invest in seed to venture to growth-stage technology companies, across AI, bio + healthcare, consumer, crypto, enterprise, fintech, games, and companies building toward American dynamism. a16z has $42B in assets under management across multiple funds.

We’ve established a team that is defined by respect for the entrepreneur and the company-building process; we know what it’s like to be in the founder’s shoes. Our team is at the forefront of new technology, helping founders and their companies impact and change the world.

The Role

In this Office Coordinator role, you will support the crypto team’s secondary office space, deemed ”The Annex”. Daily responsibilities include overseeing the administration of the office space, coordinating in-office events, interfacing with guests, vendor management, and reporting to senior facilities management on office updates. You will work closely with the teams programming the Summer Research Cohort, and Crypto Startup Accelerator (CSX), both held in the annex space May - November 2024. This will be a 6 month contract.

You must possess excellent interpersonal skills, attention to detail, be an outstanding multitasker, and have superb organizational skills. You will be successful in this role if you have a willingness to jump into tasks such as assisting with seminars and meetings, as well as troubleshooting large projects or issues with the Office Manager, while ensuring a positive experience for guests and employees.

We are looking for someone with strong experience working with executive teams in fast-paced environments, and the ability to collaborate with our events and facilities team to create an exceptional office experience for our employees, portfolio companies, and other key partners. 

To join our team, you should be excited to:

• Serve as the first point of access for the space for all guests (internal & external); Promptly assist in a visitor’s arrival, as well as inform a16z employees when a visitor arrives. Utilize a16z’s preferred method of communication; such as SLACK, GChat or Envoy, to relay the guest’s details. 
• Manage office occupancy and room reservation calendar, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs.
• Manage all Key Card access and badging for the Annex space; communicate with building security as needed to do so.
• Serve as the key point of contact internally to make sure all AV, IT, Printers, equipment and supplies are in good working order; immediately address any issues that come up with key leads.
• Liaise with our cleaning vendor to ensure the space looks presentable at all times by wiping down the kitchen area, keeping chairs tucked in, monitoring bathrooms, garbage pick up and anything else that keeps the space in tip top shape.
• Liaise with our snack vendor about snack/beverage inventory and place new orders accordingly.
• Receive catering deliveries and set them up for the times designated by the Research Cohort and CSX teams. 
• Supervise clean up after meals; make sure dishes are loaded, washed and put away. 
• Keep inventory of IT and office supplies, placing orders as needed. 
• Be a customer service oriented individual by helping fellow coworkers and guests with any questions and requests (including wifi access, key card access, conference room access, etc.)
• Ensure all first aid supplies are in good working order, including AED units, and notify our First Aid vendor if there are any issues or needs. 

Minimum Qualifications

• High school diploma or GED required, college degree in business administration preferred
• 2+ years of experience in office services or customer serviceProficiency with Google Workspace (Gmail, Calendar, Drive, Sheets, Docs, Slides), and working knowledge of office equipment (AV, printers, etc)
• Understanding of video conferencing systems, specifically Zoom, and its features 
• Have an unparalleled “can-do” attitude
• Punctual with strong attendance history
• Ability to juggle multiple competing items and prioritize accordingly
• Be service-oriented and pay exceptional attention to detail
• Have strong interpersonal and communication skills and be a team player
• Committed to elevating the in-office experience; bringing best practices, better process and problem solving to your work

The anticipated hourly rate for this role is $40.00-$45.00, actual starting pay may vary based on a range of factors which can include experience, skills, and scope.