Contract Specialist

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This is a hybrid role #LI-Hybrid

Secondment/Contract: Duration Up to 12 Months

Would you like to be part of shaping a new approach and creating tools for contract management

Reporting to the Senior Manager, Procure to Pay and Procurement Systems, you will oversee the LCBO contract lifecycle management program for commercial contracts. You will ensure optimal contracting and positive working relationships with internal clients and stakeholders. Through administration and maintenance of the contract lifecycle functions in the contract lifecycle management application. As the Contract Specialist you will help manage contract execution process; contract extension/renewal process; expirations, and close outs consistent with LCBO's policy, procedure, contract terms, and conditions.

If you're looking to further develop your expertise in procurement and have experience in commercial contracts, then this role is for you!

About the Role

• Maintain contract lifecycle management repository application while investigating new system capabilities to facilitate continuous improvement of CLM service quality to our organization.
• Develop and document contract management processes as it pertains to contract management at the LCBO.
• Participate in meetings with the Information Technology Vendor Management Office to further develop the management of contractual documents in the repository.
• Work with contract owners and Information Technology Vendor Management Office to resolve disputes about vendor management including issues regarding interpretation, or compliance with contract terms, mitigating delays in good/services.
• Handle internal contract-related inquiries from the business or other team members as it relates to CLM records.
• Provide guidance to all divisions/departments to ensure mutual understanding of contract management procedures and contract terms and conditions.
• Communicate a clear contract overview to important partners and provide clarity on contract elements.
• Work with Contract Management staff to create reports and to obtain Oracle documentation to support contract records.
• Assists with all internal/external audits, creating and providing reports.
• Manage and update the procurement opportunities plan that is used by the entire procurement department to plan future procurements, which consists of reporting on upcoming contract renewals and contracts that are fully expiring, allowing sourcing teams time to prepare to go to market.
• Create and manage a low-cost/off contract spend tracker, to ensure compliance with policies regarding spend, as well as to provide insights to various divisions on where their spend has surpassed the low-cost threshold and where they would benefit from conducting a procurement process.
• Perform periodic reviews of contractual/approval documentation to ensure compliance with procurement and contract management policies.
• Support the Future State Modernization program (the largest in LCBO’s history). Learn our current system while simultaneously learning our new system. Provide your knowledge, expertise, and ideas to identify gaps between the two and where efficiencies could be made. Support system testing and provide feedback. Create help guides for internal clients to support their use of the new system.

About You

• Post-secondary education in Business, or relevant discipline or an equivalent combination of education and experience.
• Minimum 5-8 years of relevant experience, in contract management and procurement services environment working with contract management systems.
• Knowledge of best practices for contract strategies.
• Understanding of contract risks and ability to work with the applicable staff in creating strategies for risk mitigation.
• Ability to analyze and interpret complex contracts
• Uses logical thinking and reasoning
• Has sound decision making skills
• Develop and sustain relationships with all levels of management.
• Work with internal departments and partners
• Demonstrated team leadership and management experience
• Experience in public sector procurement, public procurement principles and directives is considered an asset.

We offer a comprehensive suite of benefits, including:

• Access to an Employee & Family Assistance Program
• a Defined Benefit Pension
• Discounts on products and services via Workperk.

There is a world of opportunities at the LCBO…

Join an organization where you can be challenged while achieving your true potential. A place where you can make a positive impact supporting Ontario business and communities. Discover a safe, healthy, diverse, inclusive, and accountable workplace where your wellbeing is our top priority. At the LCBO, your contributions are respected and valued.  Be part of our journey as we invest in people and technology to transform an organization. There really is a world of opportunities at the LCBO.

We foster a culture of inclusion and belonging, so everyone feels valued, respected, and heard. The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. If contacted for an interview or employment opportunity, please advise if you require an accommodation.

Please submit your resume via Workday by 11:59pm on the deadline date.  We appreciate your interest and advise that only those selected for an interview will be contacted.

The LCBO collects and uses the personal information you provide under the authority of the Liquor Control Board of Ontario Act, 2019, SO 2019, c 15, Sch 21, Section 3 and in compliance with the Freedom of Information and Protection of Privacy Act for the sole purpose of processing your job application.  When you click “Apply with LinkedIn” you are agreeing to share your information with our service providers engaged by us in connection with recruitment and human resources related activities.

If you wish to submit an application without sharing your information with LinkedIn, please visit the LCBO Careers website.

If you have any questions concerning the LCBO’s collection and use of personal information, please contact the Freedom of Information and Privacy Office.

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The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.