Contract Specialist

POSITION PURPOSE

The Contract Specialist plays a critical role on the Contracts and Procurement team. This team operates as a proactive business partner managing risk across a broad range of commercial and corporate issues in a dynamic environment.

The Contract Specialist is a contract administration professional focused on supporting the contract team in providing practical, creative, thoughtful, and timely guidance to key legal challenges pertaining to contracts and/or liability concerns.

PRIMARY RESPONSIBILITIES

• Manage and draft low risk, low dollar contracts through the entire contract lifecycle following YPO standards and service requirements.

• Negotiate directly with external parties.

• Manage and draft non-disclosure agreements through the entire contract lifecycle.

• Administration and maintenance of Contract Lifecycle Management software system (Icertis).

• Assist contract team in follow-up with vendors, associates, information gathering, and collecting information from potential and existing vendors (including certificates of insurance, and tax documents).

• Manage Contract Support service tickets in Salesforce and escalate when appropriate.

• Provide training and tutorials for associates on the Contract Management System and the contracts process.

• Maintain contract file storage in accordance with policies and procedures.

• Provide administrative support to the department as needed.

• Maintain and update contractual records and documentation.

• Manage cancellation, termination and renewal dates for Contracts.

• Provide backup support for Contract Manager, and Procurement Specialist when necessary.

• Complete ad hoc reports, tasks and projects as required.

SKILLS

• Ability to work collaboratively in a multi-cultural organization with international members, helping them achieve excellence in voluntary roles for YPO initiatives.

• Excellent interpersonal skills, including strong diplomacy skills with the ability to build meaningful relationships with all levels of associates, members and vendors. Adaptable, insightful, empathetic and reliable. Great sense of humor and humility.

• Able to maintain discretion and integrity of confidential information.

• Resourceful and able to work independently with initiative and good judgement. Effective time management, organization and prioritization skills with the ability to focus on varied projects simultaneously.

• Possess a distinct global mindset, sensitive to local and international customs and protocols.

• Able to identify problems, research alternatives, provide solutions and/or resolve issues in a timely manner. Anticipates member needs and delivers with clarity.

• Analytical thinker with ability influence and guide processes with appropriate approach and execution. Natural curiosity and desire to learn more; proficiency and interest in applying new technologies and tools.

• Excellent verbal and written communication skills, with a meticulous attention to detail. Adjusts communication style appropriately to the audience.

• Professional presence, appearance, and stature to interact easily with YPO members, C-level executives and high-profile corporate leaders.

EXPERIENCE/BACKGROUND

• 3+ years’ experience in business operations or contract administration.

• Advanced knowledge of contract principles and procedures.

• Excellent organizational skills and superior attention to detail.

• Excellent administrative skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite or similar software.

• Proficient in contract lifecycle system management.

EDUCATION/TRAINING/CERTIFICATION

• Bachelor’s degree or related equivalent work experience.

PHYSICAL REQUIREMENTS

• Ability to work flexible and/or extended hours as needed to accommodate members and team members in multiple time zones.

• Willingness and ability to travel, domestically and internationally, without restrictions, approximately 5-10% per year.

EOE

YPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. YPO does not discriminate in recruiting, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.