Contract Coordinator – Personal Services Contract (PSK) Agreements

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Procurement & Contract Specialist 2 – Contract Coordinator – Personal Services Contract (PSK) Agreements
Oregon Department of Transportation
Support Services Division – Procurement Office

Salem

The role: 

Join our team and help drive ODOT’s mission forward by managing a wide range of contracts; from personal and professional services to public improvement agreements. In this role, you’ll guide each contract from initial request through final execution, ensuring compliance with state and federal requirements while supporting our business partners across Oregon. Apply today to join our team!

Most of this work may be conducted at a hybrid remote alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will be required to be performed at the Salem office building or comparable locations for in person training.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Plan and develop solicitations using Request for Proposals, Requests for Information, Invitations to Bid and other procurement methods. Advise business partners on the best approach.

• Conduct market research for sole source procurements and guide partners through required outsourcing analysis.

• Collaborate with technical staff and business partners to develop specifications, scope of work and deliverables for solicitations and contracts.

• Translate program requirements into compliant contract terms and develop final contract documents using standard procedures and templates.

• Evaluate contracts and solicitations for performance risk, tailoring bonding and insurance requirements accordingly.

• Lead pre-bid conferences, respond to bidder inquiries and manage solicitation addenda and publication processes.

• Evaluate bidder responses against selection criteria; manage the contractor selection and award process.

• Negotiate contract terms and pricing to minimize performance risk and ensure value for services.

• Develop and administer cooperative procurement agreements with other agencies ensuring alignment with funding guidelines and requirements.

• Provide technical assistance, training, and guidance on procurement laws, procedures, tools, and best practices to agency staff and the vendor community.

• Occasional travel in and out of Oregon to attend meetings, conferences and trainings as needed.

• Work in an office environment with hybrid work options available – in office once a week for trial service and training as required and may move to once a month for all-staff meetings or more for business needs.

• To request a copy of the position description, which includes all duties and working conditions, please email [email protected].

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Four (4) years procurement and contract experience related to the position. Two of the four years must have been at the professional-level such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor’s degree and one (1) year of professional-level procurement and contract experience related to the position.

OR

Any combination of experience and education equivalent to four (4) years of procurement and contract experience related to the position.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Demonstrated leadership and ability to add value for customers or work groups by using problem solving methods.

• General contracting knowledge in the public or private sector.

• Communication and presentation skills with a variety of audiences in various settings (in person, written and verbal).

• Experience interpreting and applying statutes, rules and policies in contracting or business decisions.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to Jonathan Miller, OPO Operations Manager.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-586-6863 or email [email protected]

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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