Contract Administrator

Job Description

The Opportunity:

Under the oversight of the Director of Procurement Services, this position will work in partnership with the Procurement team to meet the daily needs of the University by identifying pending contracts addressing areas of spend that would benefit from strategic sourcing. This position owns contract maintenance and support to the university's internal stakeholders, including compliance, review, analysis, and recommendations for appropriate changes to various agreements. This role will recommend, process and manage the University solicitations and contracts in Workday Strategic Sourcing. Duties include projects/issues of medium to high complexity that require demonstrated knowledge across multiple technical areas and business segments.

The Contract Administrator will ensure compliance to contractual changes and/or updates based on university policies and regulatory guidelines. The ideal candidate will have a proven track record of contract management, strategic analysis, negotiation, and cost management with increasing level of financial responsibility. The position will require the ability to work without supervision on complex projects, and exercise independent judgment.

Responsibilities include the following:

• Evaluates contract packages to ensure all appropriate documents are included, coordinates with Procurement concerning bids and the workflow from contract to purchase order. Analyze potential risks that contract changes may pose to the organization.
• Conducts solicitations in conjunction with the Procurement Agents and independently. Manages consortium participation, state, and federal contracts.
• Assists and trains departments with contract processes, forms, usage, reporting, compliance and troubleshooting problems, creates and maintains contract website. Provides recommendations to internal stakeholders on contracts.
• Serves as contract liaison for suppliers to ensure compliance with all contract SLA’s and answer supplier’s questions, contract changes, and obtaining signatures and approvals.
• Oversees the electronic contract management system, troubleshooting and testing as applicable. Manages and improves the Contract Management process.
• Report contracts as appropriate to Director of Procurement
• Coordinates with Legal Office and ensures accurate and complete contract package is submitted for their review per policy. Provide continuous process improvements.
• Other duties as assigned.

About Embry-Riddle Aeronautical University:  

At Embry-Riddle, we take pride in our position as the world's largest and most comprehensive university dedicated to aviation and aerospace. Located in Daytona Beach, Florida, and Prescott, Arizona, our esteemed residential campuses offer a prestigious educational experience. However, our commitment to education knows no borders as our Worldwide campus expands our reach globally, providing a world-class education online and at approximately 110 locations across the United States, Asia, Europe, and Central and South America. This breadth of reach ensures that students can access our exceptional programs without geographical limitations. 

With a history spanning nearly a century, we have continually adapted to the dynamic needs of the industries we support. In the Academic Year 2022-23, we welcomed over 11,100 students to our residential campuses and over 19,000 students at our worldwide campus.  

Join our global community and embark on a journey of academic excellence and limitless possibilities. Employees working more than 30 hours a week can enjoy medical, dental and vision benefits, an amazing retirement plan with immediate vesting that includes a 6% gift and up to 4% match, free tuition for employees and their immediate family members, and a generous personal leave program. To find out more about our benefits and why ERAU has been named a “Great College to Work For” for 13 consecutive years, visit our careers page.  

Qualifications

• Bachelor's Degree, preferably in business or related field.
• At least three years of experience working with contracts in a purchasing department is strongly preferred.
• Superior attention to detail.
• Excellent writing, negotiation, leadership, and customer service skills.
• Sound judgment.
• Able to communicate effectively and drive change at all levels of the organization.
• Dedicated to meeting the expectations and requirements of internal and external customers through establishing and maintaining effective relationships. Customer service is critical.
• Well organized, ability to manage a high volume of work and competing deadlines in a fast paced, deadline-driven work environment.
• Knowledge of information technology and its use for effective and efficient delivery of information, decision making, and reporting.
• Strong financial, analytical, and problem-solving skills required to analyze information, practices, or procedures and communicate results.
• Demonstrated experience making independent decisions.
• Advanced knowledge of Microsoft Office (Excel, PowerPoint), Workday Strategic Sourcing experience preferred.
• Ability to develop new systems or procedures to resolve problems and facilitate workflow.
• Discretion in dealing with sensitive and confidential information.