Contract Administrator

Location

Business

Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve

If you’re ready to be a part of our team, we encourage you to apply.

Job Description

Position Summary

The Contract Administrator is responsible for ensuring that contracts, change orders, purchase orders, SOWs and insurance coverage for all Property Management Ordinary Capital and Tenant Coordination projects are in compliance with company policies and procedures. The Contract Administrator will also provide direction and guidance to the field regarding the IS application which supports the Property Management and Tenant Coordination Bids and Contracts submission and approval process.

Responsibilities

• Coordinate the administration, follow-up, and tracking of all work orders, contracts, change orders and purchase orders submitted by the Property Management and Tenant Coordination teams

• Provide direction to the mall teams, National Operations Sr. Directors and Tenant Coordinators with regards to all current versions of contract forms and policies

• Collaborate with vendors to ensure all relative and required contract forms are provided and completed properly so that invoicing is smooth

• Perform all administrative tasks and user inquiries for the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system

• Support the mall teams and Tenant Coordination team with the tracking of commitment documents from creation through final approval

• Provide information to the mall teams and administrators regarding the status of contracts and change orders submitted

• Participate in any User Acceptance Testing related to enhancements to the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system

• Provide information as requested from Internal Audit

• Perform regular updates of the Bids and Contracts procedural manual

• Performs other duties and special projects as assigned

Qualifications              

• High School diploma or GED required

• College Degree preferred

• Minimum of 3 years of related experience

• Ability to manage projects independently

• Ability to communicate with all levels within the organization

• Ability to work and learn independently and in a team situation

• Strong organizational and time management skills

• Ability to deal with multiple tasks effectively and establish priorities

• Strong attention to detail

• Excellent PC, Excel, MSWord

• Able to quickly learn and be proficient with additional software packages

Compensation                                

Salary type: Non-Exempt                                

Pay Frequency: Bi-weekly                                  

Hourly Pay Range: $26.44 – $36.05          

Annual Bonus Eligibility: 10%

Benefit Information

• Competitive compensation

• Medical, Dental and Vision beginning day 1

• 401(k) Company matching

• 401(k) Vests on Day 1

• Career development programs

• Charitable donation matching

• Generous paid time off (i.e., vacation, personal holidays, paid sick time)

• Paid Volunteer Hours

• Paid Parental Leave

• Family planning assistance including IVF, surrogacy, and adoption options

• Wellness and mental health resources

• Pet insurance offering

• Childcare Assistance

• Commuter benefits

• A culture based on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win Together

#GGP