Continuing Education Associate

Reports To: Clinical Continuing Education Project Manager

Employee Status: Part-Time (50% FTE or ~20 hours per week), Non-exempt

Office Location: We strongly prefer candidates who are able to work out of our New York City office location (505 Eighth Avenue, New York, NY 10018). We have a hybrid schedule (for this part-time position, 1 day in the office and the rest remote). We are also open to candidates based elsewhere in the United States.

General Statement of Responsibilities

The Continuing Education Associate assists the Clinical Continuing Education Project Manager to coordinate the provision of clinical continuing education credits/contact hours at CAI training programs. CAI is an approved provider of continuing nursing, medical, social work, psychology, credentialed alcohol and substance abuse counselors, and certified health education specialists professional development. The CE Associate is responsible for managing CE requests, creating/updating Learning Stream CE events and materials, preparing CE reports, assisting with project management and database responsibilities, as well as clinical curriculum design. 

This position is suited for those skilled or interested in project management, quality improvement, and professional development curriculum design in a fast-moving organization. This role provides the opportunity to contribute to projects addressing health disparities in HIV, reproductive health, substance use disorders, behavioral health, and other public health issues through effective clinical education. 

Major Tasks and Responsibilities (include, but are not limited to):

Coordinate organizational procedures for providing clinical continuing education (CE) credits for CAI training programs, including:

• Creating/updating program events in Learning Stream, a training management system
• Developing marketing materials for CE programs, including disclosure slides, event flyers, and certificates
• Managing CE request trackers, communicating with project teams as needed to collect information 
• Preparing and disseminating required forms, post-tests and certificates to training teams and participants
• Managing learner inquiries and asynchronous activity logistics
• Maintaining complete and accurate records and entering program data into the organizational database
• Administering, analyzing, and reporting data from 3-month post-training surveys
• Assisting with planning and facilitating monthly CE Department meetings; coordinating review of CE requests and training curricula by clinical reviewers; identifying opportunities to streamline and improve CE processes
• Producing trainings via Zoom, including advancing slides, initiating breakout rooms, polls, annotation, etc. 
• Other duties as necessary or assigned

Qualifications

• Bachelor’s degree required, pursuing degree in health-related field preferred (i.e. MPH, MSW, MSN, etc.) 
• Minimum of 1 year project coordination of health programs; experience in clinical education preferred
• Strong attention to detail and organizational skills; ability to prioritize and multitask
• Knowledge of public health and medical terminology and measuring/evaluating learning outcomes
• Excellent written/verbal communication and interpersonal skills
• Experience with Microsoft Office, Zoom (or other virtual meeting software), QuickBase (or other project management software), and Learning Stream (or other training management systems).
• Desire to work in a dynamic environment

PHYSICAL DEMANDS:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Continuing Education Associate’s job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Continuing Education Associate’s job.

While performing the Continuing Education Associate’s responsibilities, the employee is required to talk and hear. The employee is often required to sit and work at a desk for prolonged periods of time and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Must be able to lift up to 15 pounds at times. Vision abilities required by this job include close vision. 

This job description is intended to convey information essential to understanding the scope of the Continuing Education Associate’s position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities, and activities may change at any time with or without notice.

COMPENSATION:

The full-time salary for this position is $45,000 (working at 50% FTE equals $22,500)

This position has the following benefits:

• Semi-monthly payroll (the 15th and last day of each month)
• Flexible and hybrid work schedules
• Ability to work fully remotely up to 3 weeks each calendar year
• Annual vacation and leave benefits:
  • 11 holidays
  • 1 floating holiday
  • 6 sick days
  • 5 vacation days per year for this role, increasing after 4 years of service
  • Bereavement leave
  • Jury duty leave

CAI is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.