#LI-HYBRID
Why Kenes?With over 60 years of expertise, Kenes Group is a global leader in creating and managing international conferences. As a Professional Conference Organizer (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME), we deliver world-class medical and scientific events that connect professionals, inspire collaboration, and drive progress.
Our team of 250 professionals works across the globe, combining creativity with precision to create meaningful experiences. At Kenes, we value collaboration, continuous learning, personal growth, and work-life balance—building an environment where people can thrive both professionally and personally.
Job SummaryWe are looking for a highly organized and proactive Marketing & Association Coordinator to support a wide range of administrative, communication, and marketing activities.
This role combines operational coordination with marketing execution, supporting Secretariat operations, leadership, committees, educational programs, digital communications, and partnerships. You will collaborate with internal teams and international stakeholders to ensure smooth day-to-day operations while helping strengthen community engagement and organizational visibility.
Key ResponsibilitiesSecretariat & Executive Support- Support the administration of the Secretariat and Liaison Office, including mailbox management and correspondence.
- Provide administrative support to the Executive Director(s), including coordinating schedules and follow-up tasks.
- Coordinate logistics for virtual and in-person meetings.
- Prepare presentations and supporting materials for Board of Directors meetings.
- Manage communications with committees and internal governance structures.
- Coordinate the committee application process, including announcements, application management, communication, and review coordination.
- Support the planning and delivery of monthly webinars.
- Coordinate the Mentorship Program, including applications, matching, timelines, committee coordination, and communications.
- Lead Early Career Professional (ECR) initiatives, including committee meetings, workshops, awards, and new projects.
- Develop and execute marketing and social media strategies.
- Manage social media channels, including content planning, publishing, engagement monitoring, and community interaction.
- Create and distribute newsletters, email campaigns, and member communications.
- Coordinate promotional campaigns and marketing materials across digital platforms.
- Maintain and update website content.
- Prepare press releases, news updates, and other media communications.
- Ensure brand consistency across all marketing activities.
- Support broader digital marketing initiatives as required.
- Support the podcast program by coordinating with hosts, guests, and production teams.
- Assist with donation programs, including platform administration and promotional activities.
- Develop and maintain relationships with national and international partner organizations.
- Perform additional duties related to the company's activities as assigned by the direct manager.
- Fluent English (written and spoken) – minimum C1 level.Marketing Expertise
- Proven experience developing and executing digital marketing strategies.
- Strong understanding of customer engagement across digital channels.
- Hands-on experience managing organizational social media platforms.
- Bachelor's degree in Marketing, Business Administration, Communications, or a related field (or equivalent relevant experience).
- Minimum of 3 years of experience in digital marketing and marketing communications.
- Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Proficiency with Adobe Acrobat/PDF.
- Experience using Canva, Hootsuite, email marketing platforms, website content management systems, SurveyMonkey, and Zoom or similar video conferencing platforms.
- Excellent communication and interpersonal skills.
- Strong customer-service orientation.
- Excellent organizational and time management skills with strong attention to detail.
- Ability to manage multiple priorities while meeting deadlines.
- Proactive, solution-oriented mindset with a high level of ownership.
- Ability to work both independently and collaboratively.
- Strong intercultural communication and diplomacy skills.
- Real opportunities for professional development in a leading international company
- Friendly team culture that promotes initial and continual professional education and team collaboration
- Hybrid model & Flexible working hours
- Extra remote working days / weeks
- Flexible remuneration: food, transportation, daycare
- Easy access by public transport (really close by a metro stop)
- Regular team events
- Refer a friend program
Only short-listed candidates will be contacted.
All documents will be treated with the strictest confidentiality!
Skills Required
- Fluent English (written and spoken), minimum C1 level
- Minimum of 3 years of experience in digital marketing and marketing communications
- Proven experience developing and executing digital marketing strategies
- Hands-on experience managing organizational social media platforms
- Bachelor's degree in Marketing, Business Administration, Communications, or related field (or equivalent experience)
- Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Proficiency with Adobe Acrobat/PDF
- Experience using Canva
- Experience using Hootsuite
- Experience with email marketing platforms
- Experience with website content management systems (CMS)
- Experience with SurveyMonkey
- Experience with Zoom or similar video conferencing platforms
- Excellent communication and interpersonal skills
- Strong organizational and time management skills with attention to detail
- Ability to manage multiple priorities and meet deadlines; proactive and solution-oriented
- Strong intercultural communication and diplomacy skills
What We Do
Our Mission: To be the world’s leading facilitator of meetings for global exchange of professional knowledge in medical, scientific and other professions, based upon our core values of integrity and excellence. With over 60 years of expertise, Kenes Group has become a global leader in meetings, excelling as a Professional Conference Organiser (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME). Founded in Tel Aviv in 1965 and headquartered in Geneva, Kenes Group has hosted over 4,300 conferences in more than 100 cities around the globe, providing services to over 220,000 participants per year. Over the past six decades, Kenes Group has established and maintained its winning reputation as a global meeting and association management provider. Recognised as the world leader in meeting planning, Kenes Group is the only global PCO dedicated to medical and scientific events. Kenes Group boasts a long-standing client base of some of the world’s foremost organisations and associations, with more than 100 returning and long term clients. With a team of over 350 professional, multi-cultural, multi-disciplinary employees in 18 locations on four continents, Kenes Group truly delivers global expertise with personal, local know-how. Our clients have come to rely on Kenes Group as a competent, loyal and trusted advisor. We have earned our reputation as the provider of choice for global conference management. Kenes Group is proud to be accredited member of IAPCO (International Association of Professional Congress Organisers) and ICCA (International Congress and Convention Association) and to have team members in both PCMA (Professional Convention Management Association) and ASAE (American Society of Association Executives).
