About Northern Trust
As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.
Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.
With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
Role/ Department:
A vacancy has arisen in our Private Equity (PE) Operations team. This is a team of who offer a first class service to a large PE client and work as a close team to ensure deliverables are met.
You will be working as a key senior member within the investor administration team whilst providing additional support to the wider team that administers a large secondary fund client with an active investment portfolio.
Key components of the role include liaising with internal teams and the Investment Advisor, completion of cash management tasks, completion of all aspects of investor administration and dealing with ad-hoc queries as they arise, all within scheduled timeframes and ensuring that all client KPIs are met. This will also include the expectation of achieving signatory status once the probationary period is complete.
We are open to both Melbourne & Sydney location
The key responsibilities of the role include:
Client Reporting:
- Providing a premier client service by building strong relationships with the Investment Advisor and any other third parties;
- Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes;
- Working closely with the client to resolve queries;
- Working with other teams within NT to ensure delivery of client deliverables;
- To have a good understanding of fund administration business.
Accounting
- Hands on Exposure in Unit pricing end-end cycle
Cash Management
- Actioning ad-hoc cash management items as and when they arise;
- Processing payments on banking portals
- Completion of client monies and bank reconciliations on a monthly basis.
Investor Administration
- Undertaking the investor call/distribution process from end to end;
- Completion of the investor transfer process;
- Processing investor contact and bank detail updates;
- Monitoring of investor audit confirmations;
- Dealing with investor and fund tax reporting;
- Dealing with fund closings.
Team Administration
- Monitoring mailboxes, completing tasks assigned by the team leader or other senior team members;
- Perform reviews of junior team members work;
- Support other team members with workloads and rotate tasks on a regular basis.
Risk Management & Efficiencies:
- To identify efficiencies and areas for improvement to reduce risk and become more efficient;
- Ensuring that technology available is being fully utilized in the most efficient manner;
- Working with technology to resolve any issues and improve processes;
- Working closely with legal/compliance to ensure all funds are in compliance with the relevant regulatory authorities;
- To ensure full and proper reporting to your manager of any operational issues;
- Where delays are expected to flag any service delivery issues as early as possible;
- Ongoing review of daily controls and communications of any new ideas or suggested procedural changes.
Skills/ Qualifications:
- Previous experience as a Senior Fund Administrator with a signatory element is preferred;
- CA/CPA 2-4 years Fund admin experience in reputed Fund manager/custodian/Administrator
- Experience in Prep FS under AASB /IFRS and liaising and finalizing audits for investment funds
- Experience in AU distribution calculations for Trusts
- Possess excellent organisation skills with the ability to handle multiple priorities;
- Have an enthusiastic approach and positive attitude;
- Have customer service orientation with a concern for quality;
- Good analytical and problem solving skills
- Initiative to prepare procedures and checklists to assist others;
- Ability to set priorities and manage deadlines
- Advanced Excel Skills and knowledge of Investran would be an advantage
- Industry knowledge – know various financial instruments, local regulations and laws;
- Business or financial services qualification or studying for same. This is not essential but would be an advantage.
- Exposure to assurance/risk and compliance. Not essential but would be an advantage.
- Good team player, self-starter, flexible, with the ability to work under pressure with minimal supervision
Working with Us
As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.
Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.
Reasonable Accommodation
Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected], or alternatively you can discuss your individual requirements with the recruiter you are working with.
About Our Sydney Office
The brand new Northern Trust Sydney office was officially opened in early 2025. This expansion reflects our continued commitment to serving our clients, strengthening our presence in Australia, and fostering collaboration in a dynamic and growing market. Learn more.
Skills Required
- 2-4 years of fund administration experience in a fund manager, custodian, or fund administrator
- CA/CPA qualification or studying toward one
- Experience preparing financial statements under AASB/IFRS
- Experience liaising on and finalizing audits for investment funds
- Experience with Australian distribution calculations for trusts
- Excellent organizational skills and ability to manage multiple priorities
- Customer service orientation and commitment to quality
- Good analytical and problem-solving skills
- Ability to set priorities and manage deadlines
- Advanced Excel skills
- Knowledge of financial instruments, local regulations, and laws
- Ability to work effectively in a team, take initiative, remain flexible, and work under pressure with minimal supervision
- Previous experience as a Senior Fund Administrator with signatory responsibilities
- Business or financial services qualification
- Exposure to assurance, risk, and compliance
- Knowledge of Investran
Northern Trust Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Northern Trust and has not been reviewed or approved by Northern Trust.
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Retirement Support — A 401(k) with company match alongside an employer‑funded defined‑benefit pension is highlighted in employer‑verified materials and filings, setting the retirement package apart from many private employers.
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Leave & Time Off Breadth — PTO is portrayed as solid overall, and two paid volunteer days per year are clearly documented across corporate materials.
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Parental & Family Support — Company sources and postings reference paid parental and caregiver leave and recent enhancements to parental benefits, indicating meaningful family support within the package.
Northern Trust Insights
What We Do
As a global leader in innovative wealth management, asset servicing and investment solutions, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity. A globally recognized Fortune 500 Company in continuous operation since 1889, we’ve built a legacy of empowering clients to reach their goals with confidence. Since our roots as a trust bank, we’ve grown to a global presence with more than 24,000 employees in more than 20 countries and across six core business units: Wealth Management Asset Management Asset Servicing Technology Corporate Functions Enterprise Operations Join a Team That’s Achieving Greater At Northern Trust, we refer to our employees as partners – with good reason. We understand that relationships are the key to our success. Here you’ll join a diverse and inclusive team of innovators with the drive to challenge the way things have always been done. Instead of choosing between a dynamic career and work-life balance, enjoy working with a team that supports your goals in the office and at home. We’ll help you get where you want to go without sacrificing what matters most to you. Delivering value and adhering to our enduring principles What are enduring principles? Since our founding, they have guided our strategy and success. Thanks to the dedication of our partners, Northern Trust continues to thrive by adhering to three enduring principles: service, expertise and integrity . What does this mean? Service Northern Trust has a relentless drive to provide exceptional service to our clients, our partners and our communities. We set new standards and go above and beyond in our commitment to delivering greater results. Expertise Expertise is at the core of who we are. We focus sharply on what we do well. From expanding our capabilities, to hiring talented professionals to developing innovative solutions, our expertise is why we continue to be a trusted advisor for generations of families and institutions. Integrity Operating with uncompromising ethics is central to Northern Trust’s heritage. As a result, our clients, partners and communities know they can rely on us. For more than 130 years, our integrity has been our guide – and that will never change.
Why Work With Us
At Northern Trust, we go further because we go together. We embrace flexibility, encourage balance, and prioritize inclusion at all levels, working together to keep you connected. We are committed to our employees—all 24,000 of them. Whether this is a first step or a bold new leap in your career, we’re here to help you move forward.
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