Compliance Coordinator

POSITION TITLE:     Compliance Coordinator        
DEPARTMENT:         Compliance
LOCATION:        Longview, WA    
REPORTS TO:         Compliance Director    
STATUS:            Salary, fulltime
SALARY RANGE:         $82,264.00 - $98,592.00 per year 

Open until filled, first review: June 26, 2026

***If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered a preference in hiring, please upload documentation with your resume and cover letter. Acceptable documentation includes Tribal Enrollment card, a letter from your Tribe stating your enrollment, or BIA 4432 and/or DD214.***

Position Summary:

Plays a key role in supporting the Tribe’s compliance program, with a primary focus on grant compliance, grant management software system administration, policy support, audit coordination, and regulatory oversight. Working closely with the Compliance Director, program managers, finance, and leadership, this position ensures all grants and related activities meet applicable federal, state, tribal, and organizational requirements. Leads the daily administration of the Tribe’s grant management system, assists departments in addressing audit findings and implementing recommendations, supports HHS and other regulatory compliance needs, and helps monitor organizational policies such as data retention. Incumbent maintains the annual policy review calendar and assists with reviewing and updating policies, ensuring consistency and accountability across the organization. This role is critical in promoting a culture of accountability, transparency, and continuous improvement and maintains professionalism in all interactions with internal and external customers, and honors and represents the mission, vision, and values of CIT.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:

• Serves as the lead administrator for grant management system administration, managing user accounts, permissions, workflows, and templates.
• Ensures accuracy and completeness of all grant-related data in the system.

• Develops dashboards and reports for leadership, program managers, and the Compliance Director.
• Trains and supports staff in using grant management system for grant applications, reporting, and document management.
• Reviews grant applications, budgets, and reports for compliance with OMB Uniform Guidance, funding agency requirements, and tribal policies prior to submission.
• Tracks and monitors grant deliverables, deadlines, and performance measures.
• Coordinates with program managers to ensure all reporting obligations are met on time.
• Assists departments in resolving compliance issues and implementing corrective actions.

• Maintains organized and auditable compliance records for grants, contracts, and related documentation.
• Supports internal and external audits by gathering required documents and preparing compliance summaries.
• Ensures timely responses to auditor requests and funding agency reviews.
• Works with departments to address audit findings, implement recommendations, and monitor corrective actions.

• Assists with compliance requirements specific to Health & Human Services (HHS) programs, including documentation, reporting, and regulatory adherence.
• Coordinates with HHS leadership and staff to ensure compliance obligations are met.

• Assists in reviewing, drafting, and updating compliance-related policies and procedures.
• Ensures policies remain current with regulatory changes and best practices.
• Helps monitor compliance with organizational standards such as data retention policies to ensure they are created, implemented, and followed consistently.
• Maintains policy documents in the designated policy management system (e.g., PowerDMS).

• Assists in receiving, documenting, and tracking compliance-related complaints, including those from the anonymous reporting line.
• Works with the Compliance Director on investigations and follow-up actions.
• Maintains confidentiality and professionalism when handling sensitive matters.

• Provides training and technical assistance to staff on compliance requirements, grant system use, and grant management processes.
• Develops resource materials and quick reference guides for compliance and grant procedures.
• Promotes understanding of compliance requirements across the organization.

• Prepares regular compliance status reports for the Compliance Director, grants team, and leadership.
• Communicates effectively with Finance, Grants, Legal, HHS, and department managers to address compliance needs.
• Represents the Compliance Department in meetings related to grant, audit, and regulatory matters.

• Performs other job-related duties as assigned by the Compliance Director or designee to support the department’s goals and objectives.

Knowledge, Skills, and Abilities:

• Knowledge of tribal government structures, customs, and traditions.
• Knowledge of federal, state, and tribal laws and regulations, particularly those governing grants and compliance.
• Knowledge of OMB Uniform Guidance and federal grant management requirements.
• Knowledge of data retention practices and compliance monitoring required.
• Skill in using and administering grant management systems (Euna/Amplifund strongly preferred).
• Skill in organizing, tracking, and monitoring multiple projects and deadlines.
• Skill in providing staff training and technical assistance.
• Strong communication skills, both written and verbal.
• Strong analytical and problem-solving skills.
• Ability to review, draft, and update policies and procedures.
• Ability to interpret complex regulations and translate them into actionable procedures.
• Ability to work collaboratively across departments and with external agencies.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to be accountable, open, and ensure tribal sovereignty.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, Legal Studies, or related field.
• Three (3) years of experience in compliance, auditing, grants management, or related regulatory affairs.
• A combination of relevant education and experience may be considered.
• Familiarity with tribal government and compliance functions preferred.
• Experience with grant management systems (Euna/Amplifund preferred).

Tribal preference in accordance with Cowlitz Indian Tribe Code and CIT Employee Policies and Procedures Handbook shall apply to all positions. All positions are required to adhere to CIT’s established safety policies regarding vaccine requirements and personal protective equipment (PPE).

Background Investigation Requirements:

• Pre-employment drug screen.
• Reference checks, education, and employment verification.
• Federal, state, and/or tribal criminal history and sanction checks, including fingerprint verification.

Physical Demands:

While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; and communicate effectively. The employee occasionally is required to move throughout the facility and reach with hands and arms. The employee is occasionally required to lift up to 20 pounds. Specific vision abilities required by this job include close vision and clarity of vision at long distance.

Work Environment:

Work is generally performed in an office setting with a moderate noise level. Situations may occur where PPE (personal protective equipment) is needed. Tight time constraints and multiple demands are common. Overnight travel and/or evening work may occasionally be required.