The Role
Manage company secretarial services for regulated investment managers, funds, and subsidiaries. Responsibilities include board meeting support, agendas, board papers, minutes, statutory filings, registers, corporate governance, RBO filings, entity incorporations, compliance monitoring, training, and project work. The role coordinates closely with administration, accounting, compliance, client boards, directors, and professional advisers while ensuring statutory and regulatory deadlines are met.
Summary Generated by Built In
Our approach is simple. We are committed to building long-lasting relationships with our clients that are based on confidence and trust.
Ogier Global Fund Administration (Jersey) Limited is looking for a highly motivated individual to join our Fund Administration team to service the company secretarial needs of a portfolio of regulated investment managers, funds and subsidiaries under a rigorous control framework, and managing the delivery of our company secretarial services as prescribed under the Companies (Jersey) Law 1991 and pursuant to services set out in our terms of business with our customers.
Ogier Global Fund Administration (Jersey) Limited is looking for a highly motivated individual to join our Fund Administration team to service the company secretarial needs of a portfolio of regulated investment managers, funds and subsidiaries under a rigorous control framework, and managing the delivery of our company secretarial services as prescribed under the Companies (Jersey) Law 1991 and pursuant to services set out in our terms of business with our customers.
Key Responsibilities
· Work closely with the Boards of regulated Fund Services Businesses as well as the Boards of a variety of regulated funds (including, but not limited to, AIFs, Expert Funds and Unclassified Funds)
· Attendance at all regular board meetings including preparation of agendas, electronic board papers and facilitating the production of timely, accurate minutes and actions arising from these meetings
· Attending to Jersey statutory filings (i.e. Jersey annual confirmation statements, ISE returns, Jersey tax and substance returns) in accordance with applicable deadlines, maintaining accurate statutory records, registers and books
· Keep up to date with Jersey statutory and regulatory frameworks and the periodic amendments thereto to ensure client entities remain fully compliant with their obligations
· Assist with the development and maintenance of a best in class corporate governance framework across the Fund Administration function
· Work closely with the administration and accounting teams to ensure that company secretarial activities are properly coordinated with the wider administration of each client structure, and that relevant information, actions and deadlines are communicated clearly and promptly
· Sharing information and providing training, guidance, advice, and assistance to other team members/company secretarial deputies as required
· Sharing information and providing training, guidance, advice, and assistance to other team members/company secretarial deputies as required
· Develop an effective diary and corporate governance timetable to manage scheduling of periodic board meetings, AGMs and EGMs and key recurring tasks
· Responsibility for producing, maintaining statutory registers for client entities, including responsibility for managing the RBO filing process for client entities
· Assist with the incorporation process for new Fund Administration client entities
· Supporting the 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
· Undertake any company secretarial project work as may be required, including initiatives identified and designated from time to time by your direct Manager
Skills, Knowledge and Expertise
· 8-10 years’ relevant experience in the finance industry preferred
· Strong academic background, and working towards or holding a professional qualification such as membership of The Chartered Governance Institute UK & Ireland (formerly ICSA), or an equivalent qualification
· Excellent written and verbal communication skills
· Strong working knowledge of Companies (Jersey) Law 1991, and the regulatory framework would be an advantage
· Strong digital capability, including proficiency in Microsoft 365 and experience of using company secretarial, entity-management and electronic board-portal systems
· Open to working with the latest technology, such as AI tools, to enhance role and Company Secretarial services offered
· Demonstrable ability to work closely, collaboratively and collegiately with administration, accounting, compliance and other internal teams to deliver a coordinated, efficient and consistently high-quality service to clients
· Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations
· Strong interpersonal and stakeholder-management skills, with the confidence to build effective working relationships with client boards, directors, investment managers, professional advisers and internal teams
· Responsive and client-focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative
· Ability to provide training/mentoring to junior members of the team
· Ability to manage competing priorities across a portfolio of entities, anticipate upcoming requirements and ensure that statutory, regulatory and client deadlines are met
· Must be committed and driven to achieving excellence for themselves, their clients and their team
· Demonstrable track record of providing excellent company secretarial management to a variety of Jersey investment funds and the regulated management companies thereof
About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.
Skills Required
- 8–10 years of relevant experience in the finance industry
- Strong academic background
- Membership of The Chartered Governance Institute UK & Ireland or equivalent professional qualification, or currently working toward one
- Excellent written and verbal communication skills
- Strong working knowledge of Companies (Jersey) Law 1991
- Knowledge of applicable regulatory frameworks, statutory laws, legal requirements, and anti-money laundering regulations
- Proficiency with Microsoft 365 and company secretarial, entity-management, and electronic board-portal systems
- Ability to work collaboratively with administration, accounting, compliance, and internal teams
- Strong interpersonal and stakeholder-management skills
- Strong organizational skills and attention to detail
- Ability to work independently, use initiative, and manage competing priorities
- Ability to provide training and mentoring to junior team members
- Demonstrable experience providing company secretarial management to Jersey investment funds and regulated management companies
- Commitment to delivering high-quality, client-focused services
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Ogier is an international professional services firm that provides legal, corporate, fiduciary, and consulting services. They operate globally, managing complex transactions for financial institutions, professional advisers, and regulatory bodies. The firm is known for its pragmatic, targeted advice and a collaborative approach across various jurisdictions, including the BVI, Cayman Islands, Guernsey, Ireland, Jersey, and Luxembourg.
