Commercial Executive – Imports & International Procurement

Commercial Executive – Imports & International Procurement

Location: Chennai

Experience: 5–6 years

Department: Commercial / Procurement

About the Role

We are looking for a proactive and well-organised Commercial professional to manage international vendor communication, Procurement of parts/materials, import Activities & co-ordination, and timely receipt and dispatch of materials to customers.

The ideal candidate should have strong communication and follow-up skills, good knowledge of import procedures, and the ability to coordinate effectively with international suppliers, freight forwarders, clearing agents and internal teams.

Key Responsibilities

• Correspond with international vendors regarding quotations, purchase orders, order confirmations, delivery schedules and commercial documents.
  
• Coordinate procurement of parts and materials from overseas suppliers and ensure timely order execution.
  
• Monitor supplier order status, production readiness and expected shipment dates.
  
• Coordinate import shipments, including shipping documents, customs clearance and related formalities.
  
• Coordinate with freight forwarders, customs agents / CHA, transporters and internal teams for smooth movement of materials.
  
• Track shipments from dispatch by the supplier until receipt at our place.
  
• Verify and maintain import and commercial documentation, including Purchase Orders, Invoices, Packing Lists, AWB/BL, Certificates and other shipment-related documents.
  
• Coordinate with internal teams for material receipt, QA inspection, documentation and customer dispatch.
  
• Follow up proactively with vendors, freight forwarders and service providers to resolve delays, documentation issues and shipment-related problems.
  
• Provide timely and accurate updates to management and internal teams regarding purchase orders, material readiness, shipment status and expected delivery dates.
  
• Ensure all assigned activities are completed within the required timelines and take ownership until closure.
  

Requirements

5–6 years of experience in Commercial, Imports, International Procurement, Purchase, Logistics.

• Good understanding of import procedures, shipping and commercial documentation.
  
• Experience in dealing with international suppliers and freight forwarders.
  
• Good knowledge of import-related coordination and customs clearance processes.
  
• Strong written and verbal communication skills.
  
• Excellent follow-up and coordination skills.
  
• Quick response and ability to handle multiple activities and priorities simultaneously.
  
• Good working knowledge of MS Office, particularly MS Excel.
  
• Ability to work independently with minimum supervision.
  
• Strong sense of ownership, responsibility and commitment to timelines
  

Key Attributes

Proactive | Responsive | Good Communication | Strong Follow-up | Attention to Detail | Ownership | Time Management

Preferred Candidate Profile

The ideal candidate should demonstrate initiative, responsiveness and a strong sense of ownership, with the ability to independently monitor pending activities, identify potential delays and take timely corrective action without requiring continuous supervision.

The role involves regular coordination with international vendors, freight forwarders, customs agents, logistics service providers and internal teams. Therefore, strong communication, effective follow-up and the ability to proactively coordinate with stakeholders are essential for successful execution of the role.