Commercial Assistant cum Office Manager

Company Description

Lesaffre’s presence in Asia Pacific has been established for decades. With Asia Pacific regional headquarter based in Singapore, we aim to serve our customers in this region with better engagement and service. Proximity to our customers is one of our core missions. This ensures Lesaffre is able to work with local bakers to create regional specialties and anticipate trends.

Lesaffre is opening a new position Commercial Assistant cum Office Manager based in Malaysia. The Commercial Assistant cum Office Manager will provide administrative support to the commercial regional team while managing the day-to-day operations of our office in Malaysia.

Job Description

This Commercial Assistant cum Office Manager will report to the Commercial Director, APAC.

The part you will play

• Commercial Support:
  • Assist the Commercial Director with various tasks, including scheduling meetings, preparing presentations, and coordinating travel arrangements.
  • Act as a point of contact between the Commercial Director and internal/external stakeholders, managing communication and follow-up as needed.
  • Support the commercial team with administrative tasks, such as data entry, file management, and document preparation.
  • Facilitate communication and collaboration within the commercial team and across departments, fostering a positive and productive work environment.
  • Prepare and distribute internal communications, announcements, and reports as needed.
  • Serve as a liaison between the Commercial Director and other departments, providing support and assistance as required.
• Office Management:
  • Oversee the smooth functioning of the office, including managing office supplies, facilities, and equipment.
  • Coordinate office maintenance and repairs, liaising with vendors and service providers as necessary.
  • Implement and maintain office policies and procedures to ensure efficient operations and compliance with company standards.
  • Maintain accurate records and files, both electronic and physical, and ensure data integrity and confidentiality.
  • Assist with organizing company events, meetings, and conferences, including scheduling, logistics, and coordination.
  • Implement, and maintain EHS policies, procedures, and programs to ensure compliance with local regulations and Group standards.
  • Coordinate EHS training and support to employees on EHS policies, procedures, and best practices.
  • Serve as the primary point of contact for EHS-related inquiries, reporting, and compliance matters.

Qualifications

• Diploma in Business Administration or related field
• 5 to 10 years of experiences in similar position.
• Demonstrated experience in providing commercial support with regional exposure.
• Proven experience in administrative or office management roles, preferably with exposure to EHS responsibilities.
• Knowledge of Environmental, Health, and Safety regulations and best practices, with a commitment to promoting a safe and healthy work environment.
• Fluent in English
• Proficiency in Microsoft Office Suite and other office management software.
• Strong organizational, communication, and interpersonal skills, with the ability to multitask and prioritize effectively.
• Ability to work independently with minimal supervision and as part of a team.
• Strong sense of confidentiality