Collateral Registration & Custody Supervisor

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

•    Bachelor’s degree in finance, accounting, or other business-related fields from an accredited University
•    Minimum of 8 years practical work experience (in a bank, court, or a law firm)
•    Understanding of the processes of the Office of the Registrar of Companies, Land Title Registry, Land Valuation Board and Lands Commission Secretariat, BOG Collateral Registry
•    Must have knowledge in Credit
•    Strong statistical, mathematical and analytical skills
•    Must have the ability of paying attention to details
•    Must have the ability to meet multiple deadlines for projects
•    Have good writing skills
•    Knowledge in Banking
•    Knowledge in security documentation
•    Team leadership skills
•    Knowledge in Advance Microsoft Office. Especially Advance Excel.

KEY RESULT AREAS
•    Preparation of Security document via template provided by Legal Department
•    Ensuring accurate and timely Perfection of Security Documents
•    Liase with the Bank’s approved vendors to conduct searches and register collaterals at Lands Commission and ORC
•    Liase with the Bank’s approved vendors to charge for searches and registration of collaterals at Lands Commission and ORC.
•    Conduct due diligence and prepare Fit to Lend Certification
•    Manage assigned security portfolio and provide status reports on same to stakeholders
•    Due diligence reporting
•    Supervise the filling of all security documentation with the Collateral Reg & Custody Unit and maintenance of control registers for all security documents received by the Bank.
•    DVLA registration
•    Drafting of Memos and correspondences
•    Developing and keeping data base and using excel to generate reports and reconciliation.
•    Approving Collaterals registered with the BOG collateral registry
•    Carry on any other assignment as may be required by Manager, Collateral Reg & Custody Unit
•    Review and validate collateral documents for completeness and accuracy before registration.
•    Maintain an up to date collateral registry system.
•    Supervise the receipt, verification, indexing, and safe storage of original collateral documents (mortgages, titles, loan documents, insurance).
•    Ensure documents are safeguarded in secure storage (e.g., fireproof cabinets, vaults).
•    Maintain strict custody controls, including logging movements, access tracking, and retrieval authorization.
•    Oversee reconciliation of documents during audits, shipping, or transfers.
•    Conduct routine monitoring of collateral data to ensure accuracy, completeness, and timely updates in the system.
•    Ensure full compliance with collateral policies, credit administration procedures, and regulatory frameworks.
Respond to internal and external audit queries and ensure timely 

COMMUNICATIONS AND WORKING RELATIONSHIPS

External    - Bank of Ghana, Lands Administration, DVLA, Office of the Registrar of Companies, Law Courts and Law firms.

Internal – All business units and branches, Heads of Unit and Directo

INFORMATION SECURITY RESPONSIBILITIES

•    Abide by the bank’s ISMS (Information Security Management Systems) policies and procedures
•    Safeguard the bank’s information assets in accordance with its ISMS policies and procedures