Co-ordinator Sales Planning & Operations

Please note that this role is based in Madrid. To enable us to meet the statutory and regulatory obligations of the Spanish immigration system, you must have the appropriate immigration permission needed to work and reside in Spain for the duration of the employment.

Sony Pictures Entertainment is one of the industry’s leading content providers, producing and distributing worldwide in every genre and for every platform. In addition to managing one of the industry’s largest libraries of award-winning feature films, television shows and formats, SPE is home to a thriving global content business, operating a robust portfolio of wholly owned and joint-venture production companies across the U.S., Europe, Latin America, and Asia Pacific, as well as linear and digital channels around the world.

The TV Distribution Sales Planning team is responsible for setting and delivering our product distribution strategy, supporting negotiations and delivering the end-to-end sales process. This includes franchise planning, managing product availabilities and rights, negotiation and pricing support, contract review and execution, and budget and forecasting.

Our Madrid office has an opportunity for a Co-ordinator to join the Sales Planning and Operations team in TV Distribution, supporting the Iberia Sales Team. The role in Sales Planning & Operations covers three key areas: Deal Management & Administration, Sales Analysis & Title Inventory Management, and Forecasting & Planning.

The candidate will ideally have a background in TV Distribution or have worked previously in a media role with some existing knowledge of the broadcast landscape and platforms. The ideal candidate will have a keen eye for detail, as well as the ability to learn new systems and processes quickly.

What you'll do:

Deal Management & Administration

• Set up and maintain deals in Sales & Rights Management systems (RPM); create Finance Release Packages (in S2F - Sales to Finance) and Materials Orders as required for deal management.
• Manage contractual obligations and ensure all deadlines are met as detailed in the contracts
• Draft simple contract drafts and amendments using standard templates, working with Legal team when necessary
• Assist in deal execution, working closely with Sales and Legal on contract drafting, documentation and execution.
• Track the workflow of contract, amendment, notification processes for every deal, client schedules, availability lists and ad hoc reports
• Client Support. Develop an excellent working relationship with clients, provide sales support and attend external meetings as required. Liaise with clients on queries relating to deals e.g. billing discrepancies, servicing issues, US Network scheduling changes.
• Internal Relationships:
  • Finance - to ensure customer checks are carried out, resolving invoicing/payment issues, and responding to audit queries
  • DCS (Materials Fulfilment team) to ensure assets are delivered on time
• Ensure all Sales Planning Procedures are upheld by seeking appropriate reviews and Approvals
• Actively support system UAT and engage in the process of system development and enhancements

Sales Analysis & Title Inventory Management

• Support negotiations of new deals and renegotiations with proposal analysis, working closely with the Sales team, Sales Planning Senior Analyst and the EMEA Commercial Analysis team
• Analyse reports for available products and identify appropriate titles that meet client and sales criteria, and maximise the sales potential

Forecasting & Planning

• Take ownership for ensuring deals and data in RPM /S2F are accurate and up to date
• Maintain/update forecasts in RPM; process changes in a timely manner and keep the VP Sales Planning and Sales Teams informed of updates regularly
• Assist with variance analysis on product, deals and/or market assumptions to support Sales in preparing the forecast
• Create summaries and commentary to Sales & Finance within prescribed deadlines
• Attend and contribute to regular forecast review meetings with Sales, Planning and Finance teams

What you have:

• Fluency in both Spanish and English is essential
• Educated to a minimum undergraduate degree level preferable (but not necessary)
• Ideally 1-2 years’ experience in a similar environment
• Strong IT skills, in particular Excel (Pivot Tables & Formulae), and must be comfortable in learning new systems
• Highly numerate with excellent attention to detail
• Problem Solving & Decision making – demonstrates an ability to address root causes of problems, identify alternatives and propose solutions.
• Able to use complex information to provide summaries with clear and meaningful insights
• Managing priorities and competing deadlines during busy periods
• Proactive and adaptable – anticipate needs in different situations and takes appropriate action with guidance and on own initiative
• Excellent communication skills
• Team player who is willing and able to assist colleagues

If you require any reasonable adjustments with any part of the recruitment process, including the application or interview process, please contact us at [email protected](opens in new window)(opens in new window). Please put Reasonable Adjustment Request in the subject line of the email.

Sony Pictures does not allow audio recording, video recording or use of AI note-taking tools during interviews. Candidates requiring these tools as an accommodation during an interview should submit a reasonable adjustment request at the point they are invited to interview.

Sony Pictures Entertainment is committed to equal opportunity in all its employment practices, policies and procedures. No worker or potential worker will therefore receive less favourable treatment due to their race, age, creed, sexual orientation, colour, nationality, ethnic origin, disability, religion, gender, marital status or Trade Union membership (if applicable).

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