Jobs at Community Management Associates

Provides administrative and clerical support to Community Managers while communicating with homeowners, HOA boards, vendors, and committees. Coordinates meetings, board packets, documentation, budgets, invoices, reporting, and architectural review applications. Performs community inspections and gradually assumes responsibility for a small portfolio. The role includes paid licensing education, mentorship, and a career path toward becoming a licensed Community Manager.

Leads day-to-day operations for a community association management division, supervising and mentoring association managers, coordinating homeowner and client issue resolution, reviewing budgets and expenses, monitoring retention and satisfaction, supporting property transitions, and managing performance evaluations. The role also handles staffing coverage, vendor and invoice coordination, business growth initiatives, site visits, and communication with corporate leaders, boards, homeowners, and contractors.

Provides administrative and clerical support to Community Association Managers by managing correspondence, phone calls, emails, client and vendor records, account inquiries, forms, invoices, and documentation. Maintains databases, processes scanning and printing tasks, tracks projects using Excel and company software, and communicates professionally with homeowners, board members, vendors, and coworkers.

Supports the Transition Team during onboarding of new properties. Responsibilities include updating association billing and utility accounts, coordinating records with departing and incoming management companies, creating initial management fee invoices, and maintaining schedules and checklists. The role requires strong communication, organization, accuracy, customer service, attention to detail, and the ability to manage priorities independently while supporting transition projects.

Provides administrative and clerical support to an Association Manager, including maintaining files, processing documents and reports, researching account information, tracking property charges, scheduling resident amenities, managing packages and access materials, coordinating print jobs, and delivering customer service. The role requires organization, accuracy, communication, multitasking, and proficiency with Microsoft Office, Outlook, and accounting software.

Assists with onsite homeowners association management, including rule enforcement, violation drives, architectural requests, communications, events, budgeting, board meetings, vendor coordination, contractor oversight, service requests, inspections, and administrative support. Serves as liaison among the board, homeowners, vendors, committees, and management agent while helping implement community decisions and maintain association records.

Provides interim management coverage for community associations, overseeing daily operations, budgets, financial reporting, capital projects, vendor relationships, property inspections, client communications, annual meetings, compliance tasks, and stakeholder reporting. The role also supports Association Manager onboarding, retention initiatives, service quality, and operational continuity across assigned communities. Frequent regional travel, site visits, evening meetings, and occasional weekends are required.

Provides administrative and clerical support to association managers and senior management. Maintains electronic files, processes documents, assists walk-in clients and owner inquiries, researches account information, tracks property charges, coordinates couriers, and manages access cards, keys, and parking decals. Requires strong communication, customer service, organization, accuracy, multitasking, and independent work skills. The role uses standard office equipment, involves occasional weekend or holiday work, and may require lifting boxes weighing 25 to 30 pounds.