Clinical Administrative Coordinator

Dominican University of California is seeking an individual for a full-time position as Clinical Administrative Coordinator. The successful candidate’s primary responsibility will be to serve as the lead administrative staff for the clinical department including administrative student preparation for clinical rotations and maintenance of clinical site and preceptor documentation as required for program accreditation.

Essential Duties and Responsibilities:
1. Lead coordinator for the compilation and distribution of all necessary student clinical site on-boarding materials as required per clinical rotation site for each scheduled clinical rotation. To include, but not limited to, support in coordinating necessary student rotation logistics (i.e., parking, collection of badge, etc.) as required by site.
2. Collect, review, and verify all required health documentation and on-boarding documents for PA students, via use of clinical software and direct communication with students, throughout the program, beginning with admitted students in the pre-matriculation period until program graduation.
3. Assists clinical team faculty and staff with the direction of students in completing student biographies, background checks and drug screening activities.
4. Maintain a current and visible database of required student health and other site-required documentation, through the utilization of screening and compliance tracking software and/or other record collection systems as applicable.
5. Work with Clinical Director(s) to identify students at risk of failing professionalism requirements and readiness for the clinical year based on non-compliance with required documentation.
6. Serve as the administrative liaison, through regular and active communication phone and email, with clinical site administrative personnel regarding student clinical rotation requirements. Maintains accurate and current documentation of these requirements in internal MSPAS databases.
7. Maintain an accurate clinical rotation software database on rotation site availability as provided by clinical faculty and staff. May work with the clinical team to determine preceptor and site availability.
8. Maintains an accurate and current database of preceptor documentation, including preceptor intake and/or evaluation forms, licensure and board certification, per program accreditation requirements.
9. Maintains an accurate and current database of required clinical site documents, including Affiliation Agreements, Certificates of Insurance, and clinical site intake and/or evaluation forms, per program accreditation requirements. Page 1 of 2
10. Continuous implementation and maintenance of data within program clinical site software (i.e., Exxat Prism and Exxat Approve) including student health on-boarding records and clinical rotation information. Maintain up-to-date back up electronic and paper clinical site files and databases as necessary.
11. Manages the [email protected] email account for all incoming clinical and/or program correspondence in a timely fashion. Triages messages and answers or forwards to appropriate team members for action.
12. Participate in pre-matriculation and didactic year pre-clinical student preparation events (i.e., clinical seminars, student meetings, classroom activities, etc.) to ensure that students are educated on expectations, requirements, and processes for clinical site documentation and on-boarding processes.
13. Participates in regular clinical team meetings as designated by the Clinical Director(s). Distributes agendas, compiles and files accurate minutes for accreditation purposes.
14. Participates in regular MSPAS Program Committee meetings including bi-yearly Program Retreats.
15. As a member of the MSPAS Program administrative staff, participates and assists with MSPAS Interview Days and Decision Days, pre-matriculation new student meetings, new student orientation, White Coat Ceremony, graduation, and/or any other program event as requested by the Program Director.
16. As a member of the MSPAS Program, maintains an awareness and current understanding of ARC-PA accreditation standards in relation to clinical program materials as noted above. Assists the program with required self-study documentation as requested by the Clinical Director(s) and/or Program Director.
17. Additional responsibilities as assigned by the Clinical Director(s) and/or Program Director within their designated role.

Required Qualifications:
The requirements below are representative of the knowledge, skills, and abilities required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Bachelor’s degree or equivalent
2. Minimum of three years’ experience in an automated office environment using computer-based systems
3. Excellent written and oral communication skills
4. Ability to utilize critical thinking skills in problem solving and decision-making
5. Ability to communicate in a timely and diplomatic manner with colleagues
6. Handles confidential information with discretion
7. Ability to respond in a timely manner on occasional evenings and weekends as necessary
8. Demonstrated history of resourcefulness, creative problem solving and proactivity
9. Demonstrates ability to work collaboratively as a team with faculty and staff colleagues
10. Ability to work independently, meet deadlines and handle multiple simultaneous activities
11. Must have a valid, non-limited California state driver’s license Preferred Qualifications:
12. Experience in health care or health education
Physical Demands:
1. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this office job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
2. The work environment characteristics described are representative of those an employee encounters while performing the essential functions.

Additional Position Information:

• Open until filled
• Must be willing to consent to a background check

About the University

Dominican University of California is committed to academic excellence, social justice, and community engagement. The University values diversity, equity, and inclusion and encourages applications from candidates who share these commitments.

Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.

Dominican University of California participates in E-Verify, an online system used to verify the employment eligibility of all new hires in accordance with federal law.