The Role
Coordinates clinic front desk and patient experience activities, including greeting patients, scheduling appointments, collecting payments, obtaining insurance authorizations, maintaining EHR records, preparing paperwork, requesting medical records, and managing supplies and reports. Cross-trains in medical assistant duties such as allergy injections, taking vitals, rooming patients, and verifying allergen testing accuracy. May travel between assigned clinics.
Summary Generated by Built In
The Aspire Patient Experience Coordinator is a vital part of our clinical staff in our mission to cure patients who suffer from allergy and sinus problems. They will deliver a memorable experience for our patients with each interaction they have, ensuring patient comfort and satisfaction are top of mind. They will practice precision everywhere including completing allergy tests, administering injections and entering patient information into our EMR. They will share responsibility with the front desk team, collecting payment and scheduling follow ups as needed. They will exemplify integrity in everything that they do, always doing what is best for our team and our patients.
Clinic Locations:
Central Austin: 5929 Balcones Drive, Suite 200, Austin, TX 78731
Clinic Schedule & Hours:
Monday: 7:00am - 5:00pm
Clinic Locations:
Central Austin: 5929 Balcones Drive, Suite 200, Austin, TX 78731
Clinic Schedule & Hours:
Monday: 7:00am - 5:00pm
Tuesday: 7:00am - 5:00pm
Wednesday: 8:00am - 5:00pm
Thursday: 8:00am - 5:00pm
Friday: 8:00am - 12:00pm
What You'll Be Doing
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Greeting, welcoming, and directing patients and visitors appropriately with a friendly demeanor.
- Reaching out to insurance providers to obtain CT authorizations.
- Collecting patient payments for outstanding balances and current appointments.
- Answering all incoming phone calls and providing accurate information & resources.
- Scheduling follow-up appointments through our scheduling software.
- Recording patient health information accurately into the EHR system which includes insurance information, demographic information, referral source, contact information, and PCP information.
- Being familiar with our Electronic Health Record (EHR) Practice Management Platform
- Preparing and organizing patient paperwork for upcoming appointments.
- Scanning and attaching patient records or documents into their charts.
- Monitoring incoming pharmacy shipments to prepare for patient pick-up.
- Checking incoming mail and processes accordingly.
- Ensuring all of the end-of-day reports and logs are accurate and complete.
- Stocking the front desk, waiting room, and break room with the necessary supplies.
- Scheduling Drug Rep lunches if approved by the provider.
- Requesting Medical Records from outside providers.
- Assisting in coordinating allergen vial transfers.
- Must be willing to cross-train in medical assistant responsibilities to support full-cycle clinic operations. Medical assistant duties include, but are not limited to:
- Allergy injections.
- Taking patient vitals.
- Rooming patients.
- Review Medical Assistant testing boards to ensure allergen accuracy.
Requirements
- 6+ months of front desk receptionist (preferably in the Healthcare industry)
- Highly prefer a Medical assistant background
- Flexibility to travel within assigned region
Preferred education and experience:
- Medical Assistant Certificate, vocational nurse license or related experience
- Current CPR Certification
Skills & Knowledge
- Must have basic knowledge of medical terminology
- Must possess exceptional customer service skills
- Must be able to effectively and clearly communicate with others to exchange information effectively
- Must possess the ability to maintain effective working relationship with patients, medical staff and the public
- Must possess the ability to react calmly and effectively in a difficult or emergent situation
- Requires manual dexterity sufficient to operate a computer/keyboard at (50) wpm, calculator, telephone, copier and fax
- Requires the ability to operate a motor vehicle to travel between clinics
What Benefits do we offer Aspire Employees?
- Medical, Dental and Vision Insurance.
- Generous Paid Time Off and 10 Paid Holidays
- Free Allergy Testing and Discounted Treatments
- 401(k) + Generous Employer Match
- Gym Membership Discount
+ More!
Explore More About Aspire
Instagram - https://www.instagram.com/aspireallergy/
LinkedIn - https://www.linkedin.com/company/aspire-allergy/mycompany/
TikTok – https://www.tiktok.com/@aspireallergy
Aspire Allergy & Sinus is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
About
We are a collective unit of passionate people who have come together to reinforce our cause: curing patients who suffer from allergy and sinus problems. We take great pride in hiring enthusiastic, talented individuals who believe in our cause and want to grow our company and its employees.We recognize that we thrive and achieve advanced patient care because of our ever-growing team. We are better together and there has never been a better time to help make a difference! Aspire currently stretches among numerous clinics throughout Arizona, Colorado, Florida, New Mexico, and Texas, with plans for several more additions. Do not miss out on the lifetime opportunity to help Aspire scale up and reach more patients in more states.
Skills Required
- At least 6 months of front desk receptionist experience, preferably in healthcare
- Willingness to travel within the assigned region
- Medical Assistant Certificate, vocational nurse license, or related experience
- Current CPR certification
- Basic knowledge of medical terminology
- Exceptional customer service skills
- Clear and effective communication skills
- Ability to maintain effective relationships with patients, medical staff, and the public
- Ability to react calmly and effectively in difficult or emergent situations
- Manual dexterity and ability to type 50 words per minute
- Ability to operate a motor vehicle between clinics
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Allergy testing, treatment, and in-office sinus procedures. Providing safe, effective, modern treatment for seasonal allergies, food allergies, and sinus conditions such as chronic rhinitis.
