- Certificate Administration: Manage the intake, validation, naming, archiving, and uploading of vessel certificates from classification societies and flag authorities.
- Ship Status Management: Maintain and update the ship’s status Excel files with accurate survey and certificate data, including issue/expiry dates and inspection schedules.
- Survey Oversight: Track and manage survey cycles including: annual surveys, intermediate surveys and renewal (special) surveys.
- Portal Operations: Retrieve certificates from classification society portals (e.g., ABS MyFreedom, DNV Veracity, LR Client Portal) and flag state systems like NaviCert.
- Compliance Assurance: Ensure all documentation aligns with ISM, ISPS, MLC, SOLAS, and other statutory requirements.
- Stakeholder Coordination: Liaise with vessel teams, service suppliers, and classification society contacts to resolve discrepancies or missing documentation.
- Team Collaboration: Actively contribute to the C&F department’s shared goals by supporting colleagues, sharing knowledge, and maintaining open communication.
- Bachelor’s Degree in Marine Engineering, Naval Architecture, Mechanical Engineering, or any other professional degree related to the marine field.
- Minimum 3+ years of experience in: A classification society office (preferably BV, ABS, DNV, or LR), or A company/department in a marine organization involved in class and flag survey coordination.
- Preferred: Experience working on or supporting onboard surveys as part of class or flag inspections.
- Strong understanding of classification society and flag state documentation processes.
- Familiarity with certificate types such as CoR, CoS, ISM/ISPS/MLC, SOLAS Safety Certificates, and insurance documentation.
- Proficiency in Excel for structured data entry and tracking.
- Experience with document management systems like SharePoint and structured file naming conventions.
- Comfortable navigating classification society portals (BV, ABS, DNV, LR).
- High attention to detail and accuracy in documentation.
- Strong organizational and time management skills.
- Clear communication with internal teams and external authorities.
- Ability to follow structured procedures and adapt to evolving compliance standards.
- Team player with a collaborative mindset and willingness to support colleagues and contribute to shared team responsibilities.
- An extensive mobility program for a healthy work-life balance.
- A permanent training track which allows you to develop yourself personally and professionally.
- A stimulating, innovative workplace with numerous growth opportunities.
- A people-oriented environment with an interactive health program and a focus on employee wellbeing.
- You will be part of an international and multicultural team of colleagues within a Group that is worldwide active and contains many nationalities.
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What We Do
DEME (Euronext Brussels: DEME) is a leading contractor in the fields of offshore energy, dredging & infra, environmental remediation, trenching and marine infrastructure. DEME also engages in concessions activities in offshore wind, marine infrastructure, green hydrogen, and deep-sea mineral harvesting. The company can build on almost 150 years of experience and is a front runner in innovation and new technologies. DEME’s vision is to work towards a sustainable future by offering solutions for global challenges: a rising sea level, a growing population, the reduction of emissions, polluted rivers and soils and the scarcity of mineral resources. DEME can rely on more than 5,300 highly skilled professionals and operates one of the largest and most technologically advanced fleets in the world. DEME realised a turnover of 3,285 million euro with an EBITDA of 596 million euro in 2023
