The Role
Supports the Founder with strategic initiatives, research, reporting, scheduling, meetings, communications, and cross-functional projects. Coordinates internal teams, tracks goals and project milestones, monitors deadlines, prepares agendas and documentation, and follows up on action items. The role also helps streamline processes, improve operational efficiency, and implement new business initiatives while managing multiple priorities independently.
Summary Generated by Built In
Strategic Support :
Assist the Founder in executing key strategic initiatives and projects.
Conduct research, prepare reports, and provide insights to support decision-making.
Track progress on important business goals and follow up with relevant teams.
Operational Coordination :
Coordinate with internal departments to ensure smooth execution of tasks and projects.
Monitor timelines and ensure deliverables are completed as planned.
Help streamline processes and improve operational efficiency.
Executive Assistance :
Manage the Founder’s schedule, meetings, and priorities.
Prepare meeting agendas, notes, and action items.
Assist with presentations, documentation, and communication on behalf of the Founder.
Project Management :
Work on cross-functional projects across departments.
Track project milestones and ensure deadlines are met.
Support implementation of new initiatives or business processes.
Communication & Liaison :
Act as a point of coordination between the Founder and internal teams.
Maintain clear communication across departments for ongoing projects.
Ensure follow-ups and accountability on important action items.
Requirements
- Bachelor’s degree in Business Administration, Management, or related fields.
- 1–3 years of experience in operations, consulting, management roles, or similar
positions.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Strong analytical and problem-solving skills.
- Proficiency in MS Office / Google Workspace.
- High level of ownership and accountability.
- Ability to work independently and manage multiple priorities.
- Strong attention to detail.
- Strategic thinking with an execution-focused mindset.
- Comfortable working in a dynamic and fast-paced environment.
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The Company
What We Do
IBS For You, also known as Infinity Business Services, is a managed remote team provider that has been transforming how business leaders work for over 17 years. Founded with the belief that leaders shouldn't get bogged down by administrative tasks, the company specializes in building, training, and managing remote teams for admin, marketing, accounting, and tech support, helping US businesses scale with confidence.
