The Role
Provide executive secretarial support to the CEO; manage daily workplace operations, reception, facilities and vendor coordination; optimise office systems, policies and asset management; organise events and internal communications to enhance employee experience, wellbeing, health and safety while maintaining strict confidentiality.
Summary Generated by Built In
- Manage daily workplace operations including seating arrangements and office supplies; foster communication and collaboration by designing and activating the workplace as a point of experience
- Serve as first point of contact for visitors and reception for guests; and contribute to the organisational development as brand ambassador with strong focus on hospitality and operational excellence
- Provide trusted secretarial support to the CEO, including scheduling and coordinating meetings and appointments, assisting in business travel arrangements, and collating reports and presentations, while handling sensitive information with highest level of professionalism and integrity, ensuring strict confidentiality
- Establish and continuously optimise office systems and processes and update policies/documentation, to improve the work environment and enhance the employees’ experience, health, and safety
- Work with building management and external vendors to ensure an adequate maintenance of office premises and equipment; take charge of asset management including company cars and insurances
- Support the organising and execution of events and internal communication to promote employee well-being and engagement
Requirements
- Degree in Business, Management or related discipline with at least 2 years of experience in general administration
- Excellent interpersonal/communication skills and a strong team player
- Customer oriented with positive service attitude and pleasant personality
- Experience in facility management and HR operations is an added advantage
- Strong organisation skills, resourceful and able to handle multiple tasks and work independently
Skills Required
- Degree in Business, Management or related discipline
- At least 2 years of experience in general administration
- Excellent interpersonal and communication skills; strong team player
- Customer oriented with positive service attitude and pleasant personality
- Experience in facility management and HR operations
- Strong organisation skills; resourceful; able to handle multiple tasks and work independently
- High level of professionalism, integrity, and strict confidentiality when handling sensitive information
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The Company
What We Do
Porsche Financial Services, Inc. (PFS) is the dedicated financial services company for Porsche Cars North America and provides custom financial solutions and products to Porsche customers and dealers in the US and Canada. In 2012, PFS expanded its North American operations and became the financial services provider for the exclusive brands of the VW Group- Bentley, Lamborghini and Bugatti. As an integrated premium financial services provider, every new product- whether it be a leasing offer or a service offer- contains the DNA of some of the world’s most exclusive vehicle manufacturers.
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