The Role
Provides administrative and office support to church ministry leaders, including scheduling, records management, communications, event logistics, volunteer coordination, inventory, expense tracking, invoice processing, financial reporting, and visitor assistance. Coordinates activities across multiple ministry teams and serves as a communication link among leaders, volunteers, staff, and congregation members.
Summary Generated by Built In
JOB PURPOSE
The Central Ministry Administrator supports the Head of Church Ministry and the Central Ministry leaders with the day-to-day administration that keeps their work running. This covers scheduling, records, events, volunteers, and communication across Community, Next Gen, Attraction, Events, Missions, SPD, and Church Planting.
KEY RESPONSIBILITIES:
1. Administrative Support
- Support the Head of Church Ministry and the Central Ministry leaders with scheduling, calendars, and appointments.
- Keep ministry records, documents, and files (digital and physical) organized and confidential.
- Help prepare correspondence, newsletters, and other communication materials.
- Order and manage office supplies so each unit has what it needs.
- Keep track of ministry resources, materials, and inventory.
2. Event Planning and Coordination
- Coordinate events, meetings, and outreach activities, including logistics and volunteers, across Community, Next Gen, Attraction, Events, Missions, and Church Planting.
- Prepare agendas and participant materials, and manage event registrations.
- Make sure events have the resources and support they need to run smoothly.
3. Volunteer Coordination
- Act as the main point of contact for volunteers, keeping communication clear between them and the ministry leaders.
- Support leaders in managing volunteers, including tracking engagement and processing stipend payments where applicable.
- Schedule and coordinate volunteer teams for program and church-wide activities.
- Build good working relationships with volunteers and support them as needed.
4. Communication
- Keep communication clear between the Head of Church Ministry, Central Ministry leaders, volunteers, and the congregation.
- Work with the Central Communications team on relevant campaigns and provide information promptly when needed.
- Send out ministry communications, including bulletins, announcements, emails, and text messages, to the congregation.
5. Financial Management Support
- Track ministry expenses, support budget preparation, process invoices, and put together monthly financial reports.
- Work with the Central Finance and Internal Audit teams to keep financial records accurate.
- Keep financial documentation organized and submit it on time.
6. General Office Management
- Answer calls, respond to emails, and provide general office support to staff, members, and guests.
- Welcome visitors and give them information about Central Ministry programs
- Keep the Central Ministry office organized and well maintained.
Requirements
- HND or BSc in Public Administration, Business Administration, or a related field.
- Minimum of 4 years’ relevant experience in administrative support, office administration, ministry administration, executive support, or a related role.
- Experience working with senior leaders or managing administrative support across multiple teams is an advantage.
- Experience in a church or ministry environment is an advantage.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Good written and verbal communication skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office and other relevant administrative tools.
Benefits
- 13th Month Pay
- Pension
- Leave Allowance
- HMO
- Staff Loan
- Training and Development
Skills Required
- HND or BSc in Public Administration, Business Administration, or a related field
- Minimum of 4 years of relevant experience in administrative support, office administration, ministry administration, executive support, or a related role
- Experience working with senior leaders or managing administrative support across multiple teams
- Experience in a church or ministry environment
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Good written and verbal communication skills
- Strong attention to detail and accuracy
- Proficiency in Microsoft Office and other relevant administrative tools
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The Company
What We Do
Harvesters International Christian Centre is a Christian church and charitable ministry founded in 2003. It operates worship campuses across Nigeria, the United Kingdom, and the United States, serving onsite and online congregants. Its mission is to change lives by planting thriving churches, connecting people with God, bringing hope, influencing culture, and developing fully devoted followers of Christ, while conducting community outreach.
