How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.
Job Summary:
The Cash Reconciliation Specialist supports the Cash Reconciliation Supervisor and the Exec Director of Accounting in carrying out the responsibilities of the Accounting Department and the overall goals of WellStar Health System. The Senior Accounting Analyst will provide management with useful and accurate financial information on a timely basis. The position must have a good understanding of A/R posting and G/L theory. Routine responsibilities include but are not limited to: Preparing and recording journal entries and account reconciliations, verifying and posting details of business transactions, performing system balancing, preparing audit schedules, cash and bank reconciliations, investigating problems and issues as they arise, and other duties as assigned.
Core Responsibilities and Essential Functions:
Preparing and recording journal entries
- Record journal entries related to ACH, lockbox, cash transfers, misc cash, unclaimed property and balancing JEs as assigned.
- Proactively identify and resolve issues or reconciling items related to assigned accounts and activities
- Perform stop-pays and voids as assigned and recording as appropriate. Reconciling assigned bank accounts and general ledger accounts Record bank fees.
- Reconcile all charge card recaps, lockbox advises, validated deposit tickets, ACH daily sheet to bank statement
- Research all outstanding bank reconciliation items and resolve any discrepancies.
- Research and reconcile assigned general ledger accounts in accordance with Policies and Procedures
- Identify errors, assess the impact of the error and proposes corrections.
- Maintains filing systems within the department, retrieves documents and responds to requests for information from the documents, as necessary. Month End Close Process
- Detail each daily cash sheet on a monthly summary sheet
- Reconcile daily cash sheets and cash clearing sheets to ensure that items match up and that everything deposited is posted to the patient receivable system.
- Create month end journal entries as assigned. Unclaimed Property Reporting
- Maintain unclaimed property spreadsheets and keep balanced to the GL.
- Reconcile refund reversal log from PFS refund department with stop payments for all types of check.
- Mail unclaimed property letters for payroll, and HB Epic/LDA Star outstanding checks at appropriate times
- Research returned checks for current address calling patients when necessary to obtain.
- Move HB Epic and LDA Star o/s checks to unclaimed property at 6 months
- Create and maintain all spreadsheets for various unclaimed property
- Reissue checks for unclaimed property letter returned requesting new checks.
- File Unclaimed property with each state as required Daily Balancing
- Responsible for daily balancing of LDA Star to Lawson (AR, BD).
- Responsible for daily balancing of HB Epic to Lawson (AR, BD and External AR.
- Responsible for daily balancing of HH and Home Health Epic with Lawson (AR, BD and External AR)
- Reconcile all Suspense GL Accounts (25997, 25999, and 9999023) for Epic and non Epic
- Reconcile HB Epic Cash to Lawson Other Duties as Assigned
- Preparing Audit schedules
- Provide needed data and information to Accounting Management as needed.
- Support other departments across the system with ad hoc financial queries, analysis and requests
Required Minimum Education:
High school diploma Required
Required Minimum License(s) and Certification(s):
All certifications are required upon hire unless otherwise stated.
Additional License(s) and Certification(s):
Required Minimum Experience:
Minimum 5 years in finance or accounting, preferably in healthcare with a high school diploma Required or
Minimum 2 years in finance or accounting, preferably in healthcare with a Bachelors Degree. Preferred
Required Minimum Skills:
Must possess knowledge of basic methods, practices and terminology of bookkeeping, including checks and other common negotiable instruments and their proper validation and endorsement and common methods of balancing cash and checks against records of receipt.
Ability to make mathematical computations quickly and accurately.
Above average technical and computer skills.
Must be able to communicate well with employees at all levels and across disciplines.
Must be able to handle multiple duties simultaneously with attention to detail. Must be very organized, flexible and adaptable.
Proficiency with Excel.
Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.
What We Do
At Wellstar Health System, our mission is to enhance the health and well-being of every person we serve. Nationally ranked and locally recognized for our high-quality care, inclusive culture, and exceptional doctors and caregivers, Wellstar is one of the largest and one of the most integrated healthcare systems in Georgia.
Our specialists and primary care providers work in a multi-disciplinary environment with nearly 25,000 diverse team members throughout our 11 hospitals, 300 medical offices, outpatient centers, health parks, a pediatric center, nursing centers, hospice, and home care. We’re proud to be home to one of the busiest Emergency Departments in the state, as well as being the only system in Georgia operating multiple trauma centers.
At a time when our industry is changing rapidly, Wellstar remains committed to exceeding patients’, and team members’ expectations, while transforming healthcare delivery. We stand behind our values to serve with compassion, pursue excellence, and honor every voice.
