The Role
Manage employee leave, disability accommodations, quarantines, and return-to-work processes. Guide associates, managers, HR, and labor through FMLA, ADA, and related requirements; evaluate restrictions, determine accommodations, resolve escalated leave cases, coordinate with vendors and legal partners, maintain case documentation, analyze leave reports, and support reassignment processes.
Summary Generated by Built In
Position Summary:
This position is a critical role on the Shared Services team, providing care and resources for our associates’ health and wellbeing while supporting business continuity. The Leave Team Case Specialist provides expert and empathetic guidance to our associates related to their leave of absence and accommodation needs, along with quarantines associated with Pandemics. This position will help the associates to navigate through the stages of their leave or quarantine, which is a critical part of Penske’s Leave of Absence and Job Accommodation process. You will manage leaves, disability accommodations, and quarantines in accordance with applicable laws and local regulations, including FMLA, ADA, OSHA and CDC guidance. The Leave Team Case Specialist role serves as guide to associates, managers, human resources, and labor by ensuring communications area in compliance with all laws, regulations, guidelines, and labor contracts. This role is responsible for leading the interactive process under the ADA, and making recommendations to HR and Operations Leaders regarding accommodations (leave and on-the-job). The Leave Team Case Specialist will serve as the subject matter expert for FMLA, ADA, COVID19 Leave and all other Leaves of Absence (LOAs). The Case Specialist creates a seamless customer experience by building rapport with the associate and maintaining knowledge of the associate's case throughout their leave.
Qualified individuals will have at least 2 years of prior experience working in HR programs/processes, optimally leave of absence, benefits, & shared services. Optimal candidates will demonstrate strong communication, documentation, organization, and problem-solving skills, and an ability to hold information in confidence.
Major Responsibilities:
• Lead the ADA Leave and on-the-job accommodation process using strong problem solving and creative thinking skills; analyze essential job functions as compared to restrictions; develop recommendations for HR and operators regarding on-the-job accommodations; determine final decision whether to grant or deny accommodation; consult with Risk Management (workers comp), Labor and Legal as necessary
• Analyze associate return to work documentation and engage in interactive process regarding return-to-work restrictions, including analysis of essential job functions as compared to restrictions, developing recommendations for HR and operators regarding return-to-work (RTW) accommodations, and determining final decision whether to grant or deny accommodation; consult with Risk Management (workers comp), Labor and Legal as necessary
• Manage pandemic quarantines, making decisions on quarantine length, pay, and return to work using a company matrix. Determine the proper course of action based on the associate's scenario, determine qualifying pay, and advise the associate accordingly. Use job aid resources to make these decisions. Determine if/when an associate's situation requires escalation.
• Resolve issues escalated from FMLASource on associate requests for FMLA and ADA leaves; review ADA leave coaching packet, discuss with HR and Operations, and make decision regarding grant/denial of ADA leave requests
Resolve issues escalated from Unum on associate applications for STD and LTD benefits.
• Serve as subject matter experts to associates and managers regarding the LOA process, ADA job accommodations, and status
• Analyze reports and data received from vendor regarding status of associate leaves and communicate regarding leave-end return to work plans with associates and managers; analyze and prepare reports as requested by manager, identify areas of improvement and patterns
• Lead ADA reassignments/vacant position search process with HR and Staffing team
• Document all cases and quarantines in appropriate systems accurately and timely.
• Other projects as assigned by the Manager
Qualifications:
• Bachelor's degree plus equivalent relevant work experience required
• 2+ years of experience in Human Resources, experience with various leave programs and ADA job accommodations preferred
• Strong working knowledge of ADA/ADAAA, FMLA, USERRA and similar state and local laws
• Excellent customer service skills
• Strong negotiation/influencing skills
• Strong problem-solving skills
• Strong oral and written communication skills required
• Strong documentation skills
• Strong analytical and organizational skills required
• Proficiency in Word, Excel and Access required
• Independent problem-solving skills
• High Emotional Intelligence
• Composure
• Detail Oriented
• Interpersonal sensitivity
• Experience with HRIS preferred
• Regular, predictable, full attendance is an essential function of the job
• Willingness to travel as necessary, work the hours necessary to accomplish the job duties, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening.
Physical Requirements:
-The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
-The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
-While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
-Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Penske is an Equal Opportunity Employer
About Penske Truck Leasing/Transportation Solutions
Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.
Skills Required
- Bachelor's degree or equivalent relevant work experience
- At least 2 years of Human Resources experience
- Experience with leave programs and ADA job accommodations
- Working knowledge of ADA/ADAAA, FMLA, USERRA, and similar state and local laws
- Excellent customer service skills
- Strong negotiation and influencing skills
- Strong problem-solving skills
- Strong oral and written communication skills
- Strong documentation skills
- Strong analytical and organizational skills
- Proficiency in Word, Excel, and Access
- Independent problem-solving skills
- High emotional intelligence
- Composure and interpersonal sensitivity
- Detail-oriented work style
- HRIS experience
- Regular, predictable, full attendance
- Willingness to travel as necessary and work required hours and location
- Successful background investigation and drug screening
Penske Logistics Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Penske Logistics and has not been reviewed or approved by Penske Logistics.
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Retirement Support — Retirement options include a 401(k) and, in some driver roles, a 100% company‑funded pension that provides strong long‑term value. These retirement features are described as rare and valuable within certain assignments.
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Leave & Time Off Breadth — Paid vacation, holidays, and sick leave are part of the standard package, with some roles offering PTO starting on day one. Time‑off provisions are consistently presented alongside core benefits.
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Healthcare Strength — Medical, dental, vision, and hearing coverage are complemented by telemedicine, mental‑health support, and disability options. FSAs/HSAs and wellness resources contribute to broad healthcare coverage.
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The Company
What We Do
Penske Logistics is a Penske Transportation Solutions company. We provide supply chain management and logistics solutions to leading brands around the world. Penske Logistics delivers value through its design, planning and execution in transportation, warehousing, freight management, and dry-van truckload services. Penske offers customized supply chain and logistics solutions including: Dedicated Contract Carriage; Distribution Center Management; Freight Management; Freight Brokerage; Transportation Management Solutions (TMS); Lead Logistics Provider (LLP), Control Tower and 4PL Solutions. We serve a variety of industries including: automotive; food, beverage, grocery, wine and spirits; cold chain; convenience and drug stores; quick service restaurants (QSRs); retail; big box retailers; building and construction products; CPG; healthcare; industrial manufacturing; consumer appliances and consumer electronics; and many others.
