Capital Systems Administrator

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Job Description

Role Description:

Assist the site capital systems manager (CSM) and capital cost controller (CCC) in carrying out and executing capital and fixed asset management (FAM) systems at the site. This role also applies technical mastery in advising site resources on MAGICS and SAFE guidelines to ensure compliance to applicable stewardship policies.

Responsibilities include:

· Execute various SAP reports to determine status of capital projects for the site.

· Maintain and build various spreadsheets to collate capital project information so to aid the CSM in the capital cash forecasting process

· Support depreciation forecasting, FADO accounting, and GMC forecasting as needed

· Enter STEAM approval requests, build WBS structures for newly funded projects, and complete closeout activities for capital AE projects in SAP and eTrending

· Process eROCs, eFADOs, and coordinate the asset tagging process for all capital work

· Request AMRC’s to update and maintain the site Fixed Asset Register

· Perform periodic asset audits throughout the site for MAGICS toolkit testing to ensure adherence to SAFE guidelines

· Participate in monthly Capital reviews with the CSM and CCC to gather forecast information and discuss FAM compliance needs

· Monitor adherence of capital requisitions to site policy requirements

· Interact with BSS experts and Coupa resources to help with issue resolution, as needed

· Participate in the Capital KEA and any MAGICS/GIA audits

· Participate in the development and implementation of continuous improvement for Auburn capital systems and FAM processes and procedures

· Be the backup to the site P2P personnel

· Collaborate and network effectively within immediate team or work domain as required to maximize job impact and personal learning.

· Responsible for the day-to-day work systems and tasks to support the business. Should be well-versed in technical office tools and software applications, calendar management, and coordinating business meetings.

Timing for selection process: (should not be more than 4-week period in total)

· Candidate submission: 10/2/2026

· Selection Team Interviews conducted week of: 10/5/2026

· Announcement Posted: by 10/14/2026

· Expected Starting Date: 10/19/2026 (or asap)

Job Qualifications

Eligibility Requirements:

· T-3 and T-2 employees can apply. If no T-3s apply, the position will be opened to T-2s who applied.

· Summary Pages SHR-1067 at “Meets Expectations” or better.

· Not currently involved in formal discipline process (Step 2 or higher). Step 1 PBDM

· Satisfactory work record in present assignment and acceptable current performance evaluation.

· Excellent organizational skills and attention to detail.

· Strong communication skills, both written and verbal.

· Ability to work independently and as part of a team.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SAP.

· Able to work flexible shifts as required by business need.

· Must meet essential functions of the job. We will pursue reasonable accommodation for any qualified employee with a disability. If the need for accommodation exists, the employee must be prepared to discuss during the selection process.

Selection Criteria:

1. Successes in building and maintaining strong working relationships with diverse groups of people and promoting teamwork both within the team and across organizational boundaries. (6)

2. Ability to listen, and express thoughts clearly and concisely in both oral and written forms. (6)

3. Ability to take the initiative and follow through. (6)

4. Attention to detail and organizational skills. (8)

5. Ability to manage multiple priorities and organize daily activities to complete required work within agreed deadlines/ commitments. (8)

6. Demonstrate general workstation skills (i.e. Windows, Microsoft Word, Excel, SAP). (8)

7. Demonstrated ability to coach and train others (4 )

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