Are you an organized administrative professional who excels at supporting leadership, coordinating board activities, and keeping important records accurate and secure? The (MHRB) is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization.
This position is ideal for a detail-oriented professional who communicates clearly, handles confidential information with discretion, and can manage multiple priorities in a fast-paced office environment.
What You’ll Do:
- Coordinate Board and Committee meetings, including assembling agendas, preparing packets, confirming attendance, and managing meeting logistics
- Draft, proofread, and maintain meeting minutes, correspondence, reports, and other professional documents
- Provide executive and administrative support to senior leadership, Board members, and staff
- Maintain calendars, schedule meetings, send Outlook invitations, and support virtual meetings through Microsoft Teams and other platforms
- Serve as Records Custodian and maintain accurate Board, staff, contract, and administrative records
- Coordinate signatures, executed agreements, contracts, and public records requests according to established requirements
- Manage DocuSign processes and help ensure records are properly routed, retained, and filed
- Support reception and daily office operations, including visitor assistance, mail distribution, supplies, equipment, and facility access
- Protect confidential and sensitive information while representing the organization professionally
What We’re Looking For:
- At least two years of experience in office management, executive support, administrative support, business office administration, or a closely related area preferred
- Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information
- Strong professional writing, proofreading, editing, and document-preparation skills
- Excellent organization, accuracy, judgment, and attention to detail
- Ability to prioritize multiple assignments and meet deadlines with minimal supervision
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and electronic recordkeeping
- Experience in a nonprofit, public-sector, government, human services, behavioral health, or board-governed environment preferred
- Bachelor’s degree in business administration, office administration, public administration, nonprofit administration, human services administration, or a related field preferred; equivalent relevant education and experience may be considered
- Valid Notary Public commission or the ability to obtain one within 90 days of hire
About MHRB
The Mental Health Recovery Board of Clark, Greene, & Madison Counties (MHRB) supports mental health and recovery services that strengthen individuals, families, and communities throughout the region. The organization is committed to responsible stewardship of resources while ensuring access to critical behavioral health services. The Business Office Manager plays an important role in supporting the administrative and operational functions that enable this mission.
Why Apply?
This is an opportunity to serve as a trusted administrative partner while supporting effective governance, organized operations, and a mission-focused team. The right candidate will bring professionalism, discretion, and a service-oriented approach to every interaction.
Ready to bring your organization, writing, and executive support skills to a meaningful role? Apply online today!
The employer is an Equal Opportunity Employer and is committed to providing reasonable accommodations in accordance with applicable requirements.
#ZR
Skills Required
- At least two years of experience in office management, executive support, administrative support, business office administration, or a closely related area
- Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information
- Strong professional writing, proofreading, editing, and document-preparation skills
- Excellent organization, accuracy, judgment, and attention to detail
- Ability to prioritize multiple assignments and meet deadlines with minimal supervision
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and electronic recordkeeping
- Experience in a nonprofit, public-sector, government, human services, behavioral health, or board-governed environment
- Bachelor's degree in business administration, office administration, public administration, nonprofit administration, human services administration, or a related field
- Valid Notary Public commission or ability to obtain one within 90 days of hire
What We Do
Since 2003, Clark Schaefer Consulting has been providing superior accounting, control and technology/cybersecurity services to the business community. The Firm has an established reputation for delivering outstanding and customizes solutions for a reasonable cost. Integrity, quality, respect, and innovation are all values that we deliver to our clients, and are therefore traits found in our employees. Subsequently, as a Firm, Clark Schaefer Business Advisors provide elite, next-level services to the largest and fastest growing companies within the marketplace. Dedicated to our client's success, we specialize in customizing scalable solutions and deliver superior results. While our reputation and history may open doors, it is our holistic approach and exceptional service that ensures we are invited back.
