Business Assistant

At FlowX.AI we are building the engine for the next generation of cognitive enterprise systems - because we believe enterprise software is the software layer that our civilization relies on. Today, our AI platform is used in large banks and empowers both new and experienced users to leverage AI to build complex mission critical applications.

We believe amazing things are created by small teams of brilliant people. Our Go To Market team today is an all-star team - and we work to keep it that way. It’s quality over quantity.

We are looking for a highly organized and proactive Business Assistant to support our Regional VP of Financial Services in Budapest. This role combines administrative excellence with sales support responsibilities to help drive our commercial success and streamline day-to-day operations.

• Manage calendar and schedule meetings for the Regional VP of Financial Services, ensuring efficient use of time and minimal scheduling conflicts.
• Handle email correspondence and phone calls, drafting replies and redirecting inquiries when needed.
• Conduct lead and market research to support sales initiatives and identify potential opportunities.
• Prepare presentations, briefing notes, and sales decks for internal and external meetings.
• Support with drafting, formatting, and organizing sales documents and contracts.
• Track and organize follow-ups after meetings or client interactions, ensuring timely responses and next steps.
• Maintain organized records and databases, including CRM updates and document storage.
• Assist with travel arrangements, event logistics, and other administrative tasks as needed.

• A sharp, proactive professional with 1–3 years of experience in a similar support role (administrative, sales support, or executive assistance).
• Bachelor’s degree required (preferably in Business, or a related field - a plus but not mandatory).
• Strong research and preparation skills - able to gather insights, create slides, and structure information clearly and professionally.
• Comfortable using tools like ChatGPT or other AI productivity tools to boost efficiency and output.
• Excellent organizational and time-management abilities, able to handle multiple priorities with attention to detail.
• Strong written and verbal communication skills in English and Hungarian.
• Tech-savvy: confident working with Google Workspace, and Microsoft Office.
• A fast learner, discreet, reliable, and eager to grow.

• Work directly with our business leadership and play an active role in establishing and expanding our regional business operations.
• Gain first-hand experience in how business development and stakeholder management is done on an international level.
• Exposure to international projects and large enterprise clients from day one.
• Competitive salary, early-stage equity package, with the opportunity to grow alongside the company.