THE ROLE
The Business Assistant will support the 3-4 Senior Leaders with diary management, travel bookings, general administration, and project coordination. The ideal candidate will have a background in corporate, legal, or financial operations and performs exceptionally well in a fast-paced, highly confidential environment and performs well in a fast-paced environment. We’re looking for a true creative thinker who can bring best practice and new ideas to the role. You will have a strong background working in a diverse environment that is high energy and service driven.
WHAT YOU’LL DO
Proactive management of diaries and correspondence to identify priority issues while navigating global time zones
Manage all travel, accommodation and preparation of itineraries
Manage expenses, log and keep track of receipts, invoices and manage PO’s
Deal with all meeting requests from all levels
Proactively prepare agendas in advance of key meetings
Drive onboarding of the Senior Leaders new starters / direct reports
Support the Senior Leaders with organising events and conferences
Provide light, ad hoc support to the wider team as business needs dictates, including scheduling large team meetings on behalf of the Senior Leaders
Ensure general understanding and adhering to all FARFETCH Policies
You will be an active member of the Business Assistant community and cover for other assistants on a regular basis]
WHO YOU ARE
You have a minimum of 2-3 years of Executive or Business Assistant experience supporting Senior Leaders (experience within a legal or finance environment is a plus
You are confident in using Gmail, Google docs, Google Drive, Excel & PowerPoint
You work calmly under pressure and handle fast-paced environments with ease, managing multiple priorities simultaneously, responding to urgent requests while keeping deadlines on track
You have influencing skills and are self-motivated, positive and an enthusiastic achiever
You have a flexible approach
Exceptional degree of accuracy and attention to detail
Strong experience in internal and external stakeholder management
You possess an exceptional degree of integrity, with a proven track record of handling highly sensitive, or confidential information appropriately
- You are committed to success and have the passion to make it happen
- Employee Pension Scheme
- Flexible Benefits Program
- Health Insurance & Critical Illness cover
- Flexible work environment- Hybrid Model (3 days a week from the office, 2 days from home)
Skills Required
- 2-3 years Executive or Business Assistant experience supporting Senior Leaders
- Experience within a legal or finance environment
- Proficient with Gmail, Google Docs, Google Drive, Microsoft Excel and PowerPoint
- Ability to manage complex diaries across global time zones
- Experience booking and managing travel, accommodation and preparing itineraries
- Experience managing expenses, receipts, invoices and purchase orders (POs)
- Strong stakeholder management and ability to handle meeting requests at all levels
- Exceptional attention to detail and accuracy
- Proven track record handling highly sensitive or confidential information appropriately
- Ability to work calmly under pressure, manage multiple priorities and be flexible
What We Do
FARFETCH is the leading global platform for the luxury fashion industry. Our mission is to be the global platform for luxury fashion, connecting creators, curators and consumers. Founded in 2007 by José Neves for the love of fashion, and launched in 2008, FARFETCH began as an e-commerce marketplace for luxury boutiques around the world. Today the FARFETCH Marketplace connects customers in over 190 countries and territories with items from more than 50 countries and over 1,300 of the world’s best brands, boutiques and department stores, delivering a truly unique shopping experience and access to the most extensive selection of luxury on a single platform. FARFETCH’s additional businesses include Browns and Stadium Goods, which offer luxury products to consumers, and New Guards Group, a platform for the development of global fashion brands. FARFETCH offers its broad range of consumer-facing channels and enterprise level solutions to the luxury industry under its Luxury New Retail initiative. The Luxury New Retail initiative also encompasses FARFETCH Platform Solutions, which services enterprise clients with e-commerce and technology capabilities, and innovations such as Store of the Future, its connected retail solution.
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