Business Affairs Administrative Assistant- Music Touring

Job Description

THE AGENCY

Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in film, television, music, theatre, sports, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand marketing and licensing, executive search, games, and philanthropy, among other areas.

Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. 

CAA, founded in 1975, is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com

OVERVIEW

The London office is seeking an Assistant to join their Music Touring Legal & Business Affairs team. In this role, you will be responsible for administration and will support the Business Affairs team including formatting and comparing documents, filing, diary management, meeting and conference call bookings, travel arrangements and expenses, and presentations, as well as ad hoc project work.

Reporting to the Music Business Affairs Executive, the role would suit someone who has strong organisational skills, the ability to multi-task, and is personable. .

RESONSIBILITIES

• Act as a first point of contact: organising and confirming meetings,  phone calls and providing general support.

• Administering and filing documentation.

• Comparing Word documents and PDFs.

• Preparing training materials and presenting internally to ensure company best practices.

• Carrying out research.

• Preparing legal letters.

• Supporting the Music Business Affairs Executive with inbound queries.

• Organising travel and processing expenses.

• General Business Affairs support.

QUALIFICATIONS/REQUIREMENTS

• Strong organisational and time management skills, with excellent attention to detail.

• Excellent communication skills and approachable attitude.

• Good IT skills, particularly Word, Adobe, Powerpoint and Excel.

• Accuracy and attention to detail.

• Strong organisational skills. 

• Previous experience as an EA.

• Ability to manage time effectively and work independently.

• Confident and flexible approach to taking on new tasks.

• Confidential and discrete approach.

• An interest in the live music industry is advantageous. 

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.