The Billing/Administrative Specialist is responsible for helping to compile account statements, compute balances and record account statements for the company.
- Process cruise billing invoices for customers in a timely manner.
- Work with location accounts receivable, accounts payable, payroll and billing for cruise terminal locations.
- Process cruise billing invoices for various locations.
- Ensure billing documentation is accurate and consistent with what is being billed and compliant with payer requirements.
- Assist in resolving discrepancies or exceptions in billing or invoices to the satisfaction of the customer.
- Maintain weekly/monthly billing logs with vessel information for location management teams.
- Work with the Corporate Billing department to verify new rates for each contract year are correct on billing templates with any changes throughout the year.
- Assist with AP invoices for cruise locations – review, verify for accuracy against PO’s/Orders.
- Work with Accounts Receivable to assist in collecting from customers at cruise locations.
- Assist with questions from Local Unions as needed.
- Assist with gathering information for new vendors and forward to Accounting/AP to be set up.
- Assist with cruise location license renewals – business, permit to operate, vehicle registrations.
- Other duties as assigned.
- Associate’s degree Accounting, Finance or equivalent billing experience.
- 2-4 years progressively responsible experience in accounting.
- Strong analytical and accounting skills.
- Intermediate experience with MS Word, MS Excel, MS Outlook, etc.
- Intermediate knowledge of major accounting software packages for both general ledger and statutory accounting.
- Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
- Excellent verbal, written communication and interpersonal skills.
- Ability to work independently and as part of a team and take on new tasks with high level of difficulty.
Work Environment:
- Required job duties are normally performed in a climate-controlled office environment.
- Exposure to computer screens.
- The noise level in the work environment is usually moderate.
We are an Equal Opportunity Employer
$21.55 - $32.33
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What We Do
Founded by Fred R. Smith in 1949 as Bellingham Stevedoring Company, we began our first cargo handling operations in a small corner of Washington State. Driven by a pioneering spirit, our family-owned company saw steady growth over the years, expanding up and down the West Coast to operate a significant market share of the major international terminals in the eastern Pacific. Today, we have become a global enterprise spanning more than 260 locations across five continents.
We continue to broaden our reach by developing new locations and upgrading existing facilities, providing some of the most technologically advanced facilities in the world.
We partner to move commerce with efficiency, flexibility, and integrity.
With operations across five continents and a vast network of interconnected transportation solutions, we open new opportunities that accelerate the growth and pace of global business. Improving the customer experience is at the heart of everything we do, so we make purposeful investments in people, facilities and technical innovations that deliver the greatest customer value.
