Billing & Contract Administrator

Union Tank Car Company

Come join a team where People make the difference! As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent.

The Billing & Contract Administrator position is responsible for overseeing the customer invoicing, contract maintenance, AR collection and relating reporting for the UTLX Repair Shop network. This includes review of all contractual agreements and management of all labor rates and material mark ups in the MARS billing system or its replacement. This includes responsibility for reviewing shop write-ups for pricing accuracy which will entail working directly with each shop write up department personnel. This position also has responsibility for maintaining the integrity of our customer database.

Union Tank Car Company (UTLX) manufactures, leases, and repairs railcars in North America for railroads and industrial companies. With roots dating back over 125 years, we are part of an operation that owns and leases a diversified portfolio of approximately 120,000 tank cars and 10,000 freight cars, operates two tank car manufacturing facilities, and has a network of more than 110 full-service and mini / mobile repair shops. Owned by Marmon Holdings, Inc. and Berkshire Hathaway, we rely heavily on those with the aptitude, attitude, and entrepreneurial spirit to drive our success and are committed to attracting and retaining top talent. We offer competitive compensation, an excellent benefits package, and an opportunity to become part of a top-notch team where enthusiasm, expertise, and progressive thinking are encouraged and valued.

Primary Responsibilities:

• Maintains the contract section of the MARS pricing engine. Responsible for review and financial administration of all contracts to ensure appropriate labor rates are used when generating estimates via the BRC’s.
• Assisting with the customer collection process, as needed.
• Resolving customer disputes and investigate issues.
• Review monthly cost variance reports to ensure shop profitability.
• Reviewing BRCs and working with Repair shops to ensure accurate and proper BRC preparation for third-party providers approval process.
• May be asked to assist with uploads to various third-party web portals, addressing all issues involving the approval process.
• Prepares invoices for customers through MARS, as needed.
• Maintains the new/existing customer database in the MARS system and the AX accounting system for all the RBU's customers. Ensure customer information and billing rates are always correct.
• Assists in reducing the total number of days outstanding measurement of chargeable customer obligations, including direct phone, e-mail, and postal contact with customers.
• Participates in and actively supports quality projects and activities and Responsible Care initiatives to ensure that the Company achieves its goals.

Skills Specifications:

• Knowledge and understanding of basic contract language.
• Excellent written and verbal communication skills. Must be able to effectively communicate verbally and in writing with external customers.
• Knowledge and understanding of AAR billing requirements.

• Knowledge and understanding of basic accounting principles and related accounting reports and statements.
• Ability to operate a calculator and a computer to access and maintain accounting information on ERP system.
• Fully apply oneself to the tasks involved and prevent errors with minimal supervision.
• Detail orientated with the ability to multi-task and manage time effectively.

Education / Experience / Qualifications:

• Associates degree in a related area or equivalent required – bachelor’s degree preferred.
• Minimum of 2 years of related work experience in using MARS or another billing system.
• Prior experience with Microsoft Dynamics AX is preferred.

Why Join Our Team?

We take pride in offering our employees rich benefits packages. We appreciate hard-working and passionate individuals which is why we offer:

• Medical, Dental, Vision coverage on day 1
• Tuition Reimbursement
• Company-paid employee and dependent life insurance
• 401k with matching
• Holiday Pay
• Vacation and PTO
• Marmon employee discount program
• ADP employee discount program

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [email protected], and please be sure to include the title and the location of the position for which you are applying.