The Role
Manage the revenue cycle for assigned partners: create, amend and distribute legal invoices, review WIP with fee earners, resolve billing queries, improve billing processes and support finance team.
Summary Generated by Built In
We think that our open and progressive work environment is something to shout about, and we're always looking for talented people who are looking for a platform to build a career. Our latest opportunity is for a Billing Administrator to join our business services department, and be part of our growing team.
Working as part of the Europe & Asia Revenue team, the successful applicant will be responsible for supporting the business with the creation and distribution of invoices. The successful candidate will play a key role in helping drive process efficiencies and optimising the firm's working capital.
Working as part of the Europe & Asia Revenue team, the successful applicant will be responsible for supporting the business with the creation and distribution of invoices. The successful candidate will play a key role in helping drive process efficiencies and optimising the firm's working capital.
You will report to the Manager of the Europe & Asia Revenue, based in Luxembourg.
Key Responsibilities
· Responsible for the revenue cycle for specified partners including WIP management and production of legal bills from initial creation through to distribution to clients
· Regular review of WIP balances with fee earners / other members of the Finance team to agree where bills can be raised
· Providing support to the business for complex billing requirements, including amendments to bills reversals, write offs and database amendments
· Act as subject matter expert for billing on the firm's practice management system and seek opportunities to improve utilisation of billing functionality and enhance internal processes
· Managing billing email inboxes and addressing emails in a timely manner
· Ensuring queries and escalations are handled correctly and promptly through to appropriate resolution, including handling queried invoices
· Implementing process improvements for new and existing matters
· Monitoring changes in invoicing requirements of clients and ensuring adherence to these requirements to support timely payment
· Liaising with clients to obtain matter/purchase order numbers, where required
· Collaborating with internal fee earning teams to ensure invoices comply with external counsel guidelines
· Providing ad-hoc support to the wider Finance team where required
· Ensuring WIP comments and forecasting against matters are recorded promptly
Skills, Knowledge and Expertise
· Essential: Prior experience working in a billing role, preferably in a legal environment
· Essential: basic proficiency in the use of Microsoft Office
· Preferred: Experience using Aderant tools and automated workflows
· Highly diligent with an organised and timely approach to work, ensures attention to detail
· Able to prioritise multiple matters and meet tight deadlines
· Excellent client service mentality with a ‘can do, will do’ attitude
· Effective and respectful communication, both verbally and in writing
· Ability to work proactively and effectively within a team and with minimal supervision
· Analytical and logical approach, with a strong sense of initiative
· Awareness of the importance of the wider commercial environment
· A team ethos and excellent client service mindset
About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.
Skills Required
- Prior experience working in a billing role, preferably in a legal environment
- Basic proficiency in Microsoft Office
- Experience using Aderant tools and automated workflows
- Attention to detail and high diligence
- Ability to prioritise multiple matters and meet tight deadlines
- Excellent client service mentality and positive attitude
- Effective verbal and written communication skills
- Ability to work proactively within a team and with minimal supervision
- Analytical and logical approach with initiative
- Awareness of commercial invoicing and client requirements
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The Company
What We Do
Ogier is an international professional services firm that provides legal, corporate, fiduciary, and consulting services. They operate globally, managing complex transactions for financial institutions, professional advisers, and regulatory bodies. The firm is known for its pragmatic, targeted advice and a collaborative approach across various jurisdictions, including the BVI, Cayman Islands, Guernsey, Ireland, Jersey, and Luxembourg.
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