Bids & Proposals Executive

About us

At Stone King, we're a purpose-driven law firm with a clear ambition: to deliver positive societal impact through the work we do with and for our clients. Since 1785, we've combined a proud heritage with a forward-looking approach, embracing change and investing in our future. 

We work with many organisations and individuals who share our commitment to making a difference, including charities, social enterprises, faith-based organisations, educational institutions, businesses, public sector organisations and private individuals. We are nationally recognised for our expertise across the sectors we serve and are consistently ranked by Chambers and Partners and The Legal 500. Many of our lawyers are recognised as leading practitioners in their fields, reflecting the depth of expertise, sector knowledge and client service we provide. 

We foster an inclusive and supportive culture where different perspectives are valued, people are empowered to develop and thrive.  

Our lawyers are more than legal advisers. They are trusted partners, problem-solvers and collaborators, helping clients navigate complex challenges, achieve their ambitions and create lasting positive impact in the communities they serve.

The opportunity

This is a fantastic opportunity for an individual looking to progress their career to join Stone King’s highly respected Business Development & Marketing Team.

To provide hands-on support for the firm’s bids and proposals process, ensuring timely, accurate, and high-quality submissions. This role focuses on informal proposals, PQQs, supplier questionnaires, and maintaining bid assets, while assisting with research and coordination to improve efficiency and success rates.

Reasons to apply

• Opportunity to gain invaluable experience across our Business Development & Marketing Team, you’ll have the opportunity to work closely with our specialists across the firm.
• To be part of an ambitious and collaborative national firm where our culture and values are at the heart of everything we do. We believe our people are our greatest asset and strive to create the best place to work.
• Excellent benefits for our people, with a focus on wellbeing and development at the forefront.
• Hybrid working - Stone King are proud to be signatories of the Mindful Business Charter as part of our commitment to mental health and wellbeing. We want to support all of our people in achieving a healthy work/ life balance and would be happy to speak with prospective candidates about flexible working arrangements.

Key Responsibilities

General duties include, but are not limited to:

• Bid & proposal support
• Prepare smaller and/or informal proposals and assist with formal bid/framework submissions.
• Complete PQQs and supplier questionnaires accurately and on time.
• Conduct pitch research to support tailored submissions.
• Asset & document management
• Maintain and update team sheets, CVs, and experience records.
• Manage pitch logs, trackers, and portals for bid submissions.
• Organise and maintain bid-related assets (templates, pitch materials).
• Sales collateral development
• Working closely with the BD team, draft and update leaflet and brochure content.
• Ensure all materials adhere to brand guidelines and quality standards.
• Coordination & reporting
• Support the Bids & Proposals Manager with bid tracking and reporting.

Essential

• Ability to deliver targeted research that strengthens proposals and submissions.
• Experience in updating and maintaining key documentation, including; bid assets, templates, team sheets, and experience records, as well as managing pitch logs, trackers, and any relevant portals in an efficient manner.
• Experience drafting and updating marketing material, such as brochures and leaflets, as well as understanding the brand guidelines in producing such materials.

Desirable

• Familiarity with CRM or bid management tools.
• Previous experience in a professional services environment or law firm.
• Knowledge of industry-specific frameworks and procurement processes.

Personal Attributes

• Strong organisation skills, taking full ownership of tasks and ensuring delivery within agreed deadlines.
• Excellent written and verbal communication skills, with the ability to convey ideas and influence decision-making effectively.
• Adaptable approach in managing workload and supporting others.
• Ability to work collaboratively and team-first attitude.

Diversity, Equity, and Inclusion

Individual differences are embraced at Stone King, and we strive to create an environment in which people feel supported and able to be themselves. We are committed to promoting an inclusive working environment that supports the growth and development for all. We are proud to be signatories of the Mindful Business Charter, the Race Fairness Commitment, and the Age Friendly Employer Pledge, and we are a Disability Confident Employer.

Stone King LLP is committed to offering an interview to any job applicant that declares they have a disability and meets the minimum criteria for the role as defined by the job description and person specification. A full copy of the person specification and job description can be provided by contacting our Recruitment team.  In some recruitment situations such as high-peak times, we might need to limit the overall numbers of interviews we offer. This will include the number of interviews offered to disabled people who meet the minimum criteria. When that happens, we’ll still aim to offer a proportionate number of interviews to disabled applicants.

We aim to make our recruitment process as inclusive as possible and will make reasonable adjustments where needed. To discuss adjustments or request information in an alternative format, please contact our recruitment team at [email protected] or 01225 326770.

Stone King LLP is an equal opportunities employer. We are committed to ensuring equality of opportunity by encouraging all our staff to achieve their full potential and guaranteeing that all employment decisions are taken without reference to irrelevant information or discriminatory practices.

• Competitive salary
• Profit Share Scheme
• Cycle to work scheme
• Private Medical Insurance
• Life assurance (4 x salary)
• Pension scheme
• 28 days holiday (in addition to statutory UK holidays)
• Additional day allocated for CSR activities per annum

Adverts normally close at midday on the closing date, however vacancies may close early if sufficient applications have been received. Therefore we would encourage you to submit your application as soon as possible.

Stone King LLP is an equal opportunities employer. We are committed to ensuring equality of opportunity by encouraging all our staff to achieve their full potential and guaranteeing that all employment decisions are taken without reference to irrelevant information or discriminatory practices.

Recruitment agencies – please do not send us unsolicited CVs. If you do so, we reserve the right to contact the candidate directly and your T&Cs will not apply.

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