Benefit Operations Manager
Location: Dublin or London
Type: Full-time, Permanent
Working style: Hybrid
Reports to: COO
About Kota
Kota is reimagining insurance and retirement benefits for the modern workforce. Through our two flagship products—Kota Platform, the first fully integrated benefits platform, and Kota Embed, our embedded insurance solution—we're making benefits more accessible, valued, and global.
Today, we power benefits for tens of thousands of employees at Europe's most forward-thinking companies, including Carwow, Tines, Zoe, and Remote. Founded in 2022, we've raised more than €20M from leading investors like EQT Ventures, Eurazeo, Northzone, and Frontline, along with founders and executives from Workday, Remote, Personio, OpenAI, and more.
The Role
We are looking to make a new manager-level hire in our Benefit Operations team, with this person set to take on a leading role in this growing team within Kota.
Benefit Operations (BenOps) is the largest operational team within our business, ensuring that we can deliver benefits across the Kota platform. The individuals in BenOps interact with providers, partners, and customers, to ensure that we provide a superior customer experience while remaining fully compliant.
This individual should be a generalist and an excellent problem solver, enjoying the ambiguity that is inherent in startup life. The role represents an opportunity to build, supported by experienced founders and a stellar executive team, leading to senior leadership exposure and accelerated learning.
This role is a fixed-term contract, with an initial length of 12 months. The candidate should be based in Dublin or London and will report to the COO.
What You'll Do
Oversee new business administration. Set up new employer schemes, facilitate application processing between employers, employees and insurance providers, while also updating our CRM and internal systems
Drive process optimisation and automation. Map existing workflows and identify opportunities for improvement, collaborating with product and engineering teams to implement these
Support scheme renewals. Work closely with employers and insurance providers, plus partner with customer success teams to refine processes and improve the customer experience
Own policy event administration. Process policy changes including joiners, leavers, dependents, cancellations and amendments; coordinate across internal teams and providers
Manage customer interaction as part of support function. Act as the first line of investigation for benefit and policy-related queries, owning issue resolution. Liaise with insurers and providers on escalations, tracking any recurring issues and maintaining high quality documentation.
Drive strategic projects and lead initiatives. Identify and lead business-critical projects that will accelerate improvement within BenOps, working with automation specialists, where needed
What We're Looking For
5+ years of experience in operations, insurance, funds, or benefit administration
Strong attention to detail. You can manage multiple workstreams and dive into complexity
Clear written communication skills. You thrive when working with different stakeholders
Comfort working in fast-paced environments. You are comfortable with ambiguity and evolving processes
Bias for action. You prefer to drive things to completion and achieve results
Customer-first mindset. Our customers are at the heart of what we do and everything we build contributes to industry-leading outcomes for them
Our Values
Have Integrity. We care deeply about our why and it won’t jeopardise our how.
Care Deeply. Our products are our story, we look at the details, go the extra mile to delight customers.
Own Your Ship. Ask why, do the work, get the data, solve the problem, be an owner.
Raise the Bar. We continuously look to push past good enough. Expect more, move faster, and never stop raising your and the team’s standards.
Play to Win. We exist because we decided to say no to the norm – now we do this everyday.
Skills Required
- 5+ years of experience in operations, insurance, funds, or benefit administration
- Experience setting up employer schemes and administering policy events (joiners, leavers, dependents, cancellations, amendments)
- Strong attention to detail and ability to manage multiple workstreams
- Clear written communication skills and stakeholder management
- Comfort working in fast-paced, ambiguous startup environments
- Bias for action and demonstrated ability to drive tasks to completion
- Customer-first mindset and experience handling customer support/escalations
- Experience with process mapping, optimisation and collaborating with product/engineering for automation
- Experience updating and maintaining CRM and internal systems
What We Do
The ultimate insurance and retirement platform for modern companies. We make it extraordinarily easy to roll out and manage benefits globally
