AUDIT ADMINISTRATOR

CompanyFederal Reserve Bank of Philadelphia

The Federal Reserve Bank of Philadelphia is one of the 12 regional Reserve Banks that, together with the Board of Governors in Washington, D.C., make up the Federal Reserve System. It helps formulate and implement monetary policy, supervises banks and bank and savings and loan holding companies, and provides financial services to depository institutions and the federal government. The Federal Reserve Bank of Philadelphia serves eastern and central Pennsylvania, southern New Jersey, and Delaware.

Job Summary:

The Audit Department assists the Bank’s Board of Directors and senior management in the effective discharge of their responsibilities by assessing the adequacy and effectiveness of controls within Bank business areas over financial reporting and other critical operations, effectiveness and efficiency of operations, compliance with policies, procedures, laws and regulations, and the adequacy of the Bank’s risk management and governance processes. Under minimal supervision, provide both administrative and analytical support to the department while working with department officers on executive level confidential and time sensitive matters. Generate reports and handle multiple moderately complex projects while working in a deadline driven environment. Help compile the annual audit plan.

What You Will Do:

• You will be the executive assistant to the General Auditor and Assistant General Auditor.

• Coordinate and gather data for Audit Committee and Board of Governors reporting.

• Perform research and analysis needed to respond to surveys and requests for information, including the Conference of General Auditors and other District, System, and external requests.

• Conduct business planning analysis and help develop the budget and analyzing actual performance against plans.

• Contribute to the department`s goals and quality assurance program.

• Conduct analysis of department data and prepare management monitoring reports.

• Verify and analyze System audit community metrics.

• Compile status information for reporting on objectives and related deliverables.

• Provide training to new employees and to others on administrative processes and controls and technology.

• Coordinate department level Workday responsibilities including weekly time reporting.

• Verify and analyze monthly expenses.

• Maintain office supply inventory and ensure office equipment is maintained in good working order.

• Be a central purchaser for the department using purchase card and verifying invoices to goods/services received.

• Use the Bank`s different applications to process requests regarding facilities, cafeteria, graphics, travel, and meeting space.

• Work with Department management, staff, and guests on event, catering, and access arrangements.

• Help with fixed asset reports and reconciliations.

• Assist others in handling additional Bank control processes.

• Provide administrative and analytical support to engagements, follow-up, and competency centers.

• Compile important business indicators and information on audit findings.

• Help comply with records retention requirements for electronic and physical files.

• Administer the department`s C-Notes and SharePoint sites and other central sources of information/collaboration including audit specific technology.

• Help develop and maintain department policies and procedures.

• Contribute content, editing, and formatting to department written communications.

• Handle central administrative support tasks for the department such as directing visitors, distributing mail, and activities related to onboarding and offboarding department staff.

• Maintain the department`s calendar and central files (electronic and hardcopy) to include records such as personnel files.

• Handle the administration and logistics for department events including scheduling department-wide meetings, and coordination and distribution of materials.

• Represent the Audit department on System and Bank workgroups contributing to the deliverables based on assignments.

• Overarching Responsibilities:

  • Maintain compliance with Global Internal Audit Standards and The Institute of Internal Auditors Code of Ethics.

  • Comply with all other relevant department, Bank, and System policies and requirements.

  • Identify other responsibilities to further the department`s mission and personal professional development as identified and approved.

  • Be a valued advisor by establishing and maintaining working relationships with business area management, auditees, and external parties.

  • Fulfill job duties and responsibilities in conformance with sound safety practices.

What You Have:

Education and Experience:

Bachelor`s degree or Associate's degree preferred; minimum of 3 years of experience in a similar environment with demonstrated administrative and analytical abilities.

Knowledge:

The Audit Administrator position requires the following:

• Experience with core Bank competencies (business acumen, informing, listening, peer relationships, planning, problem solving, process management, self-development, negotiating, and written communications).

• Working knowledge of controls and required procedures.

• Handle confidential matters with discretion and integrity.

• Advanced personal computer skills using Microsoft Word, Excel, PowerPoint, and the internet.

• Familiarity with SharePoint.

• Communicate in writing, including attention to detail and ability to edit and proofread written communications (drafted by self and others).

• Good interpersonal skills with the ability to understand multiple roles and engage with executives and staff and members of the Audit Committee.

• Handle interactions from a customer service perspective.

• Excellent telephone communication skills and understanding of urgency on certain matters.

Other Requirements:

• Motivation to learn new things to promote the effectiveness and efficiency of the department`s activities and its ability to function at a high level.

• Eagerness to embrace new technology and apply learning to promote the optimization of technology on department processes and to teach others.

• Willingness to work in team/collaborative environment and take direction from staff and other members of management outside of the formal reporting structure.

• Must be able to apply sound judgment and critical thinking.

• Exhibit sensitivity to protocol and demonstrate the appropriate profile for the Bank and department.

• Ability to handle different responsibilities effectively and efficiently from multiple sources at the same time.

• Proven ability to perform under pressure in a deadline driven environment.

• Occasional overtime.

The salary grade for this position is: Grade 10. Final salary and offer will be determined by the applicant’s background, experience, and skills, and internal equity and alignment with market data.

We offer a great benefits package that features:

• Medical (4 options), Prescription, Dental (3 options), and Vision Insurance with no waiting period

• 401k/Thrift Plan with generous employer match

• Employer-funded Pension Plan

• Paid Vacation/Sick Time & Holidays

• Monthly $100 Commuter Allowance

• Flexible Spending Accounts and Healthcare Spending Accounts

• Flexible Work Schedule available in most departments

• Life Insurance and Long Term Disability Insurance

• Tuition Reimbursement (undergraduate and graduate)

• Parental Leave

• Free onsite 24/7 Fitness Center including training classes, Peloton bikes and locker room / shower facilities

• Onsite Cafeteria & Coffee Shop

• Additional Convenience Benefits, Discounts and More…

Additional Information:

• The Federal Reserve Bank of Philadelphia takes your information privacy seriously. Federal Reserve Bank of Philadelphia staff will only email you from the “@phil.frb.org” domain or through the Workday system “[email protected]”. If you are initially contacted by phone, feel free to request that the caller provide you with their email address to validate their identity. If you have any questions about the validity of someone who contacts you regarding this position, please email the Talent Acquisition team at [email protected].

• The Federal Reserve Bank of Philadelphia believes that diversity, equity and inclusion among our employees is essential to our success as an organization, and we want to recruit, develop and retain the most accomplished people from a diverse candidate pool. To support a workplace culture of belonging, we offer nine employee resource groups (ERGs) and a 100 percent rating on the Human Rights Campaign (HRC) Corporate Equality Index. The Federal Reserve Bank of Philadelphia is proud to be an equal opportunity workplace.

• We have nine employee resource groups (ERGs) to support a diverse workforce. Abilities (supporting disabilities and allies), African Heritage, Asian-Pacific, Freedom (supporting LQBTQ+ and allies), Talent Forward (supporting career growth), Women United, Latin and Hispanic Heritage, Working Families and Veterans. ERGs are open to all employees.

• We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job responsibilities, and to receive other benefits and privileges of employment. If you need assistance or an accommodation due to a disability, please email us at [email protected].

• All Federal Reserve Bank of Philadelphia employees must comply with the Bank's ethics rules, which generally prohibit employees, their spouses/domestic partners, and minor children from owning securities, such as stock, of banks or savings associations or their affiliates, such as bank holding companies and savings and loan holding companies. If you or your spouse/domestic partner or minor child own such securities and would not be willing or able to divest them if you accepted an offer of Bank employment, you should raise this issue with the Recruiter for this posting, who can provide you contact information for our ethics officer if necessary. You should review the Bank's Employee Code of Conduct to ensure compliance with conflict of interest rules and personal investment restrictions.

• Background investigations and drug testing are required for all new hires as a condition of employment, after the job offer is made. Candidates for positions deemed as "safety sensitive" will also be screened for the presence of marijuana. Employment may not begin until the Bank accepts the results of the background investigation.

• Due to the nature of the information you will have access to, we require that you also complete a more in-depth enhanced background screening (Peraton moderate). 

• All employees will be subject to FBI fingerprint / criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.

• This position requires access to confidential supervisory information and/or FOMC information, which is limited to "Protected Individuals" as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and U.S. permanent residents who either are not yet eligible to apply for naturalization or who have applied for naturalization within the requisite timeframe. Candidates who are permanent residents must sign a declaration of intent to become a U.S. citizen when eligible to do so and pursue a path to citizenship. Candidates who are not U.S. citizens or U.S. permanent residents may be eligible for the information access required for this position if they sign a declaration of intent to become a permanent resident and a U.S. citizen and meet other eligibility requirements. In addition, all candidates must undergo an applicable background check and comply with all applicable information handling rules.

• The above statements are intended to describe the general nature, level of work and the requirements of this position. They are not intended to be an exhaustive list of all responsibilities associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.

• This is NOT a 100% remote opportunity. You will be available to work on-site in at least a hybrid capacity.

• Learn more about the Philly Fed and its culture. Learn more about working for the Philly Fed.

  #LI- Hybrid

Full Time / Part TimeFull time

Regular / TemporaryRegular

Job Exempt (Yes / No)No

Job CategoryAdministrative/Clerical

Work ShiftFirst (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

Privacy Notice