Associate Talent Acquisition Specialist ( JAPAC)

Position Summary 

The Recruitment Coordinator supports the end to end hiring process by ensuring seamless scheduling, accurate documentation, and exceptional candidate and stakeholder experience. This role is responsible for recruitment administration, ATS data integrity, interview logistics, reporting, and coordination with candidates, hiring managers, Talent Acquisition Partners, and HR Operations to ensure a smooth onboarding process. The ideal candidate is detail oriented, organized, proactive, and thrives in a fastpacked environment. 

Interview Scheduling & Logistics 

• Manage and schedule all interviews (phone, virtual, onsite), ensuring timely coordination between candidates, hiring managers, and interviewers. 

• Prepare interview materials, agendas, briefing notes, and logistics arrangements. 

• Troubleshoot lastminute changes, conflicts, or candidate issues with professionalism and urgency. 

• Ensure a positive candidate experience throughout the interview journey. 

Recruitment Administration 

• Provide comprehensive administrative support to the Talent Acquisition team. 

• Manage recruitment documentation, trackers, calendars, and shared folders. 

• Support highvolume hiring activities and recruitment campaigns as needed. 

ATS Management & Data Accuracy 

• Maintain accurate and uptodate candidate records within the Applicant Tracking System (ATS). 

• Ensure compliance with data governance, documentation standards, and hiring process requirements. 

• Monitor system workflows and flag any process gaps or inconsistencies. 

Offer Documentation & Approvals 

• Prepare offer letters, employment contracts, and related documentation with a high degree of accuracy. 

• Coordinate offer approvals with HR, Finance, and business stakeholders, ensuring compliance with policies and approval matrices. 

• Support offer extension and followup communication with candidates. 

Candidate & Hiring Manager Support 

• Serve as a key point of contact for candidate inquiries, interview logistics, and process updates. 

• Partner with hiring managers to ensure clarity on recruitment processes, timelines, and expectations. 

• Provide timely updates and status reports to stakeholders. 

Onboarding Coordination 

• Ensure pre hire requirements (documents, background checks, system entries) are completed accurately upon candidate offer acceptance per HR Ops guideline  

General TA Support 

• Support employer branding events, career fairs, or university recruitment activities as needed. 

• Contribute to process improvements to enhance recruitment operations and stakeholder experience. 

• Assist with special projects as assigned by the Talent Acquisition team. 

• Generate weekly, monthly, and adhoc recruitment reports & dashboards. 

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. 

• 3+ years of experience in recruiting coordination, HR coordination, or equivalent administrative support role. 

• Strong organizational skills and exceptional attention to detail. 

• Excellent communication and stakeholdermanagement skills. 

• Ability to prioritize and manage multiple tasks in a fastpaced environment. 

• Proficiency with ATS systems (e.g.,SmartRecruiters and SuccessFactors) is a strong advantage. 

• Strong skills in Microsoft Outlook, Excel, Teams, and other productivity tools. 

Key Competencies 

• High sense of ownership and accountability 

• Strong service mindset and problemsolving ability 

• Ability to work discreetly with confidential information 

• Resilience and agility in a dynamic, evolving environment 

• Collaborative and teamoriented work style 

Renesas is an embedded semiconductor solution provider driven by its Purpose ‘To Make Our Lives Easier.’ As the industry’s leading expert in embedded processing with unmatched quality and system-level know-how, we have evolved to provide scalable and comprehensive semiconductor solutions for automotive, industrial, infrastructure, and IoT industries based on the broadest product portfolio, including High Performance Computing, Embedded Processing, Analog & Connectivity, and Power.
 
With a diverse team of over 21,000 professionals in more than 30 countries, we continue to expand our boundaries to offer enhanced user experiences through digitalization and usher into a new era of innovation. We design and develop sustainable, power-efficient solutions today that help people and communities thrive tomorrow, ‘To Make Our Lives Easier.’     
 
At Renesas, you can: 

• Launch and advance your career in technical and business roles across four Product Groups and various corporate functions. You will have the opportunities to explore our hardware and software capabilities and try new things.  

• Make a real impact by developing innovative products and solutions to meet our global customers' evolving needs and help make people’s lives easier, safe and secure. 

• Maximize your performance and wellbeing in our flexible and inclusive work environment. Our people-first culture and global support system, including the remote work option and Employee Resource Groups, will help you excel from the first day.    

Are you ready to own your success and make your mark?  

Join Renesas. Let’s Shape the Future together.  

Renesas Electronics is an equal opportunity and affirmative action employer, committed to supporting diversity and fostering a work environment free of discrimination on the basis of sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by law. For more information, please read our Diversity & Inclusion Statement.

We have adopted a hybrid model that gives employees the ability to work remotely two days a week while ensuring that we come together as a team in the office the rest of the time. The designated in-office days are Tuesday through Thursday for innovation, collaboration and continuous learning.