Associate, Senior Administrative Assistant

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We’re seeking a future team member for the role of Associate, Senior Administrative Assistant. This role is located in London.

• Supports one or more managers (up to level MD) and/or a moderately sized team (typically 6–10), handling advanced, often complex administrative tasks with autonomy over time management and methods.
• Manages core admin operations: calendars, meetings (agendas/minutes), travel, calls/visitors, inquiries, filing/organization; may extend to event planning, bookkeeping, word processing, and data entry.
• Interfaces daily with manager(s)’ direct reports and team; occasionally engages leadership; triages requests, prioritizes competing demands, and escalates urgent issues appropriately.
• Exercises discretion and problem‑solving to troubleshoot diverse issues; anticipates needs and adjusts routines as required.
• Conducts research; compiles, analyzes, and summarizes information for reports/correspondence; prepares draft communications and materials for review.
• Coordinates seminars, workshops, and conferences (materials, logistics, scheduling) and undertakes ad hoc/special projects that may span multiple teams.
• Contributes domain‑relevant support aligned to functions like HR, Risk, or Finance; may assist with budgets, presentations, complex data reviews, billing/expenses, and supply management.
• Leverages internal networks and liaises with other managers to gather/validate information; ensures timely, accurate, high‑quality completion of work and supports team goal achievement.
• Uses standard business software at an intermediate to advanced level (email, documents, spreadsheets); may advise/train newer or less experienced team members; has no direct reports.
• Demonstrates effective collaboration, communication, tact, diplomacy, and confidentiality with internal and external contacts; primarily focused on day‑to‑day/weekly execution while delivering longer‑term initiatives as requested.

Requirements:

• The successful candidate should be organised, efficient and capable of working to instructions with minimum supervision 

• Ability to work to tight deadlines, prioritising tasks accordingly.

• Extensive diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.

• Strong project management skills, supporting effective tracking of tasks through to successful completion.

• Excellent organisational skills in order to support the effective storage of electronic and paper records associated with the role.

• Demonstrate sound judgment and good decision making when dealing with problems – able to solve challenging problems.

• Strong communication skills (both written and verbal) and strong interpersonal skills.

• Proven experience of successfully managing internal and external stakeholders both by telephone and face to face, including leveraging influencing skills to achieve role objectives.

• Operate effectively and collaboratively as part of a wider team of assistants both within legal and wider executive/business stakeholders.     

• Proactive in building and maintaining strong working relationships that support effective completion of role.

 At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn 

 Here’s a few of our recent awards: 

• America’s Most Innovative Companies, Fortune, 2025

• World’s Most Admired Companies, Fortune 2025

• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.