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Closing Date:
Type of Position:Professional Staff - Project/Program Administration
Job Type:Regular
Work Shift:
Sponsorship Available:
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:COM | OB & GYN ACWIH
Department's Website:
Summary of Job Duties:Join the Arkansas Center for Women’s and Infants’ Health at UAMS as an Associate Project Manager to support the High Risk Pregnancy Program (HRPP) in delivering impactful statewide initiatives.
In this role, you will:
- Provide operational leadership by coordinating procurement, travel, project workflows, and internal systems to meet grant and program deliverables.
- Act as the operational backbone of HRPP, ensuring staff are equipped with the tools, contracts, materials, and workflows needed to execute education, outreach, clinical readiness, and quality improvement activities.
- Collaborate with program leadership, finance, compliance, evaluation teams, and external partners to ensure projects are delivered on time, within budget, and aligned with sponsor requirements.
- Utilize strong analytical writing skills to synthesize complex clinical and evaluation data into clear, fundable narratives.
This position is ideal for someone with strategic thinking skills, grant development expertise, and the ability to manage diverse operational tasks while supporting meaningful public health efforts.
If you’re ready to make a difference in women’s and infants’ health, apply today to join our team and drive impactful programs!
Qualifications:
Minimum Qualifications:
- Bachelor's degree in public health, health administration, business administration, or related field, plus two (2) years of project or program management experience.
- Must reside in or be willing to relocate to the Greater Little Rock, AR, or the Greater Northwest, AR, regions, as this position will be located at the UAMS Campus.
Knowledge, Skills, & Abilities:
- Experience managing procurement and travel processes within a complex organization.
- Strong organizational and systems-building skills.
- Experience working with federally funded programs preferred.
- Proficiency in Microsoft Office, project management software, and enterprise systems (e.g., Workday).
Additional Information:
Key Responsibilities:
Procurement & Contract Management
- Lead all procurement processes for HRPP initiatives, including supplies, simulation equipment, educational materials, printing, and contracted services.
- Coordinate vendor selection, quotes, justifications, and purchasing approvals in accordance with UAMS and sponsor policies.
- Monitor purchase timelines to prevent delays in program implementation.
- Track encumbrances and spending in collaboration with Finance/Compliance Administrator.
- Maintain procurement documentation for audit readiness and grant compliance.
Travel Coordination & Logistics
- Coordinate in-state and out-of-state travel for HRPP staff, trainers, and leadership.
- Manage travel authorizations, registrations, reimbursements, and compliance documentation.
- Oversee logistics for statewide trainings, simulation events, and partner meetings.
- Develop standardized travel planning templates and checklists to improve efficiency.
- Ensure travel aligns with grant budget allocations and sponsor requirements.
Project Workflow & Implementation Management
- Develop and maintain project management timelines for all HRPP deliverables.
- Build and monitor implementation trackers to ensure milestones are met.
- Coordinate internal workflow across education, outreach, evaluation, and finance teams.
- Facilitate routine operational check-ins to identify barriers and proactively problem-solve.
- Maintain centralized documentation systems (SharePoint/Teams/Workday systems).
Operational Infrastructure & Workplace Coordination
- Ensure HRPP team members have appropriate workspace, equipment, and technology.
- Coordinate onboarding logistics for new staff (office setup, equipment requests, access permissions).
- Maintain inventory tracking for equipment and materials.
- Develop standardized operating procedures (SOPs) to improve efficiency and reduce redundancy.
Compliance & Deliverable Monitoring
- Maintain a master deliverables calendar aligned with grant and contract requirements.
- Support preparation of documentation for progress reports and audits.
- Collaborate with evaluation staff to align operational tracking with reporting metrics.
- Identify risks to meeting deliverables and escalate to program leadership as needed.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Annual TB Screening, Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Talking
Frequent Physical Activity:Sitting, Standing, Walking
Occasional Physical Activity:Driving, Kneeling, Lifting
Benefits Eligible:Yes
Skills Required
- Bachelor's degree in public health, health administration, business administration, or related field
- Two years of project or program management experience
- Experience managing procurement and travel processes
- Strong organizational and systems-building skills
- Experience working with federally funded programs
- Proficiency in Microsoft Office, project management software, and enterprise systems
What We Do
The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of multiple campuses, divisions, and administrative units dedicated to serving Arkansas residents through education, research, and service.
