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Closing Date:
Type of Position:Professional Staff - Project/Program Administration
Job Type:Regular
Work Shift:
Sponsorship Available:
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:COM | IOA Initiative
Department's Website:
Summary of Job Duties:The Associate Program Manager directs day-to-day operations on behalf of the Director for the UAMS Centers on Aging (COAs) by implementing program, department, administrative, and campus policies and procedures across all 8 regional sites to promote quality of life and care for older adults. This position serves as the critical operational "glue" aligning regional site operations with central leadership, fostering cohesive communication, and strengthening relationships with community partners, key stakeholders, and collaborators.
Qualifications:
Bachelor's degree in Technical Writing/Marketing/Communications/Business Administration, or related field, plus two (2) years of experience in grants, technical writing, and/or marketing experience required.
Knowledge, AKills & Abilities:
Trained in Microsoft Office.
Marketing Strategies in print and social media.
Writing proficiency in articles and grants.
Project and program management with strategic planning.
Community development and collaboration.
Preferred Qualifications:
Master's degree in Business, Public Administration/Marketing/Professional and Technical Writing
5 to 10 years of related experience.
Grant Certified
Bilingual - Spanish and other languages.
Trained and skilled in using the WorkDay program and Microsoft Office. Grant experience in healthcare and health outcome programs.
Responsibilities:
Serves as the vital operational "glue" and primary communication link between all 8 regional Centers on Aging sites and central leadership to ensure network unity and structural alignment.
Drafts, formats, and synthesizes detailed administrative, quarterly, and annual reports—including Arkansas Tobacco Settlement Commission submissions and other program/grant reports—and provides them to the Director for proofing, edits, and final sign-off before official submission.
Assists the Director with administrative scheduling, workload distribution across the network, records maintenance, and personnel evaluation recommendations.
Oversees and implements cohesive statewide marketing and public relations strategies across all channels, including the website, Facebook, print advertisements, and informational publications to meet ATSC indicators and other grant deliverables.
Proactively researches and identifies new federal, state, and private grant funding opportunities aligned with the COA mission.
Leads the collaborative creation, technical writing, and formal submission of competitive grant and project proposals.
Establishes precise, structured project timelines and milestones for all active grants and community initiatives.
Monitors and oversees all awarded grant funds, tracking execution and ensuring 100% compliance with stated grant deliverables.
Identifies, develops, and negotiates contracts to support community partnerships, working closely with the Business Manager to review and renew active agreements.
Continuously monitors regional operations to identify procedural gaps, systemic inefficiencies, or implementation delays across the 8 sites.
Collaborates diplomatically with regional site directors and staff to design, communicate, and deploy tactile, mutually agreeable solutions to operational challenges.
Develops streamlined workflows and standardized internal administrative processes to ensure consistent operational standards network-wide.
Serves as the principal department liaison to internal UAMS support structures, including, but not limited to, IT, Telecommunications, Fleet, Creative Services, Grants Accounting, and Marketing.
Maintains rigorous regulatory compliance across the network by directly educating regional staff on policy updates and operational guidelines.
Coordinates, schedules, and tracks mandatory staff training programs across all campus nodes.
Provides analytical support for the internal evaluation of UAMS COA community programs, serving as a specialized resource for field staff providing consultation and referral services.
Provides other duties as assigned.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Annual TB Screening, No Background Check Required
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Manipulate items with fingers, including keyboarding, Talking
Frequent Physical Activity:Hearing, Repetitive Motion
Occasional Physical Activity:Crawling, Crouching, Kneeling, Reaching, Stooping
Benefits Eligible:Yes
Skills Required
- Bachelor's degree in Technical Writing, Marketing, Communications, Business Administration, or related field
- Minimum two years' experience in grants, technical writing, and/or marketing
- Proficiency in writing grants and articles
- Project and program management experience with strategic planning
- Trained in Microsoft Office
- Experience with marketing strategies in print and social media
- Community development and collaboration experience
- Master's degree in Business, Public Administration, Marketing, or Professional and Technical Writing
- 5 to 10 years of related experience
- Grant Certified
- Bilingual (Spanish or other languages)
- Trained and skilled in using the Workday program
- Grant experience in healthcare and health outcome programs
What We Do
The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of multiple campuses, divisions, and administrative units dedicated to serving Arkansas residents through education, research, and service.
