Associate - Procure to Pay

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers.

For more information about our privacy policy and how to manage cookies, visit our Privacy Policy.

Job purpose
As a member of Shared Services, you will be part of a team responsible for performing day to day tasks within the Procure to Pay (P2P) function, primarily on the travel and expense claims (T&E).

Key accountabilities and decision ownership

• Conduct audits of T&E claims in accordance with AVEVA Travel and Expense policy using Appzen Expense Audit System

• Process the expense claims using SAP Concur Expense and ensure all claims are supported by appropriate documentation and receipts

• Ensure the Standard Operating Procedures (SOP) are adhered to when processing the claims

• Primary contact responding to expenses report inquiry and follow up for claims that require further documentation or investigation

• Ensure completeness of items in the interface from Concur to Oracle

• Perform corporate card reconciliation

• Escalate travel, expense and corporate card policy exceptions to the Finance Manager - Expenses

• Identify and suggest recommendations on improvement of processes with the objective of minimising exception handling

• Support month end activities such as providing the accruals report to business units and month-end reporting

• Perform corporate card administration

• Perform work related to Invoice processing or payment processing as assigned by the P2P Team Lead

Skills, know-how and experience

Must have:

• Experience with SAP Concur or similar expense management systems

• Minimum 2 years working experience within the accounts payable environment with a strong focus in the T&E function

• Computer literacy, knowledgeable in Microsoft Office Tools such as Excel, Word, Power point

• Fluent in English 

• Strong sense of integrity always does the right thing and encourages others to behave in the same way.

• Ability to perform in a time-pressured environment to meet deadlines.

Preferred:

• Highly energetic and self-motivated; ability to work as an individual or as a Team Member

• Additional language capability

• Shared Services background/MNC will be an added advantage

Technical / professional qualifications:

• Accounting or Business Administrations qualifications

• Educated to Certificate/Diploma level

• Strong MS Office, Excel and Oracle knowledge as well as experience in the Business and Accounting systems used in the function

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
 
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.