Office Manager - Peaksware

We are musicians, athletes, coaches and teachers who truly believe in our mission to help people achieve their best. Our software platforms connect performers, instructors and creators enabling them to publish, teach and train using the principles of deliberate practice.

You may know us as TrainingPeaks, MakeMusic, TrainHeroic and Alfred Music. All these brands are under the Peaksware umbrella. TrainingPeaks develops software for coaches and athletes to track, analyze and plan endurance training. TrainHeroic develops software solutions for the strength and conditioning needs of coaches and athletes. MakeMusic develops software to transform how music is composed, taught, learned and performed. Alfred Music creates and publishes educational music to help teachers, students, professionals and hobbyists experience the joy of making music.

We would love to have you join our ever-growing team! All applicants will receive equal consideration for employment regardless of gender, race, national origin, age, sexual orientation, gender identity, physical disability, religion, or length of time spent unemployed.

General Summary

We are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our Louisville, Colorado office. This part-time, benefits-eligible role is vital in ensuring our office runs smoothly and efficiently, supporting both our facilities and our employees. The Office Manager will work onsite Tuesday through Thursday, 8:00 AM to 5:00 PM MT, and will be responsible for a wide range of tasks that contribute to a positive and productive workplace.

The ideal candidate for this role is proactive and empathetic and thrives in a dynamic and collaborative environment. You should be passionate about building meaningful relationships, promoting open communication, and championing initiatives that enhance employee well-being and job satisfaction. Adaptability, resourcefulness, and a solutions-oriented mindset are key attributes that will enable you to excel in this role and contribute to our company's success.

You will find yourself actively working throughout the entire office environment and working in close collaboration with Functional Leaders, People Operations, and the IT team.

Core Functions

• Oversee the daily operations of the office, ensuring the maintenance, cleanliness, and functionality of our office space.
• Maintain inventory levels of supplies, manage orders, and ensure cost-effective procurement practices.
• Assist in budget planning and track expenses related to office operations, supplies, and maintenance.
• Liaise with vendors, service providers, and contractors for services such as cleaning, maintenance, and catering.
• Coordinate and manage office events and meetings,including logistics, catering, guest accommodations, and audiovisual setup.
• Work with the IT team to ensure the smooth functioning of office equipment.
• Oversee office access controls, such as managing keycards, and ensure that security protocols are followed.
• Assist with the onboarding process for new employees, including setting up workstations, providing office tours, and ensuring they have the necessary supplies.
• Ensure compliance with health and safety regulations, conduct safety inspections, and implement measures to promote a safe working environment.
• Collaborate with various teams to support cross-functional projects and office-related activities.

The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Required Qualifications:

• Commitment to provide exceptional customer service, acting as the primary point of contact for employees, vendors, and visitors, and maintaining a high standard of professionalism.
• Demonstrated ability to plan and execute office events, with the ability to manage all aspects of events from conception to execution, including vendor coordination, catering, and audiovisual setup.
• Strong background in office administration, facilities management, and administrative support functions.
• Excellent written and verbal communication skills, with the ability to effectively interact with employees, management, vendors, and other stakeholders.
• Ability to prioritize tasks, manage multiple projects simultaneously, and maintain attention to detail in a fast-paced office environment.
• Proficiency in office software such as Google Suite, project management tools, and basic IT troubleshooting.
• Experience in budget planning, tracking expenses, and cost-effective procurement practices.
• Strong analytical and problem-solving abilities to identify issues, develop solutions, and implement improvements in office operations and employee engagement.
• Adaptability to changing priorities, the ability to embrace new technologies and methodologies, and the capacity to thrive in a dynamic work environment.

Don’t meet every single requirement? Don’t worry. We still want to hear from you and encourage you to apply.

Benefits

Compensation

Peaksware is committed to fair and equitable compensation practices. The hourly range for this role in Colorado is $22.80 - $38.00/hour. Final compensation for this role will be determined by various factors such as a candidate’s relevant work experience, skills, and certifications.

Benefits and Perks

Health

• 100% company-paid Medical for employees with buy-up options
• Dental
• Vision
• Health Savings Account
• Flexible Spending Account
• Dependent Care Flexible Spending Account
• Paid Parental Leave
• Teladoc
• Employee Assistance Program (EAP)
• Additional coverage options such as accident and critical illness insurance and hospital indemnity

Disability and Life

• Company-paid Short Term Disability
• Company-paid Long Term Disability
• Company-paid Basic Life Insurance and AD&D
• Employee-paid Supplemental Life Insurance for Employee, Spouse, and/or Child

Additional

• 401(K)
• 401(K) Matching
• Pet Insurance
• 9 paid holidays annually and unlimited Flexible Time Off (FTO)
• Free TrainingPeaks, TrainHeroic, MakeMusic accounts, and Alfred Music product
• Access to the Performance and Recovery Center (PARC), our on-site fitness facility
• Employee only access to on-site locker rooms and showers
• Employee only access to secure, indoor bike storage
• Access to our onsite Music Studio
• An assortment of “grab’n go” fruit and snacks as well as on tap cold brew, kombucha, and beer.
• Beautiful onsite cafe that includes indoor and outdoor seating and lounge areas.
• Access to e-bikes available exclusively to Peaksware employees
• Significant investment in resources for employee growth and development
• Corporate discounts on select gym memberships and top brand gear
• Flexible work schedule in a culture of trust

Please contact [email protected] if you require a reasonable accommodation to review our website or to apply online.

Work Environment

This job operates in a professional office environment that is well-lighted, heated, and/or air-conditioned with adequate ventilation and a noise level that is usually moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

All employees must comply with all safety policies, practices and procedures. Report all unsafe activities to your manager and/or Human Resources.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit and move about the facility; use hands to handle, or feel; talk by expressing ideas by means of the spoken word; and hear by perceiving the nature of sounds. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

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