People Coordinator

As a People Coordinator at xAI, you will be given the opportunity to partner with some of the most talented professionals in the world: executing people strategies to retain talent, coaching employees and managers on HR policies and guidelines and working to ensure the xAI mission is a constant reality for all employees. We serve as trusted professionals providing guidance and feedback to our client groups, driving efficiencies and best practices in a highly dynamic and fast-paced organization. 

The ideal candidate has experience working in a fast paced startup-like environment wearing multiple hats. Availability, flexibility, and adaptability are the keys to success for this role. A demonstrated interest in Human Resources is preferred, but previous Human Resources experience is not required. 

This is an in-person role based in Palo Alto, CA that requires up to 20% travel. 

• Manage the employee onboarding experience for Bay-Area employees ensuring xAI’s preparedness and each new-hire’s ease and efficiency to start work
• Administer xAI’s I-9 and E-Verify processes
• Process HR information system (Rippling) transactions 
• Manage xAI’s global swag program including procurement, transactions, and delivery 
• Administer xAI’s Bay-Area food service program and all logistics related to employee communication, catering, and food delivery
• Analyze and report on HR data weekly by updating and maintaining an HR dashboard 
• Manage the Palo Alto > San Francisco employee shuttle service 
• Monitor and respond to correspondence in the Bay-Area HR slack and email channels
• Manage xAI’s Bay-Area perks program (including coffee, snacks, gym memberships, and discounts) 
• Assist the People Generalist with planning all-hands meetings and company events
• Provide field HR support to employees working in various Bay Area offices
• Audit time and attendance punches and approvals
• Assist with travel and relocation administration and coordination
• Shadow and occasionally conduct employee investigations, separations, and exit interviews.
• Assist with HR and recruiting initiatives and projects as needed

• Bachelor's degree in business, human resources, or related field 

• 2+ years of experience working in a startup-like environment 
• Acute attention to detail and strong multitasking skills
• Ability to work independently and with little direction
• Ability to quickly and reasonably prioritize tasks
• Strong communications skills with the ability to communicate with internal/external customers, vendors, management etc. in both formal and informal situations 
• An analytical mindset that thrives on formulating strategy and presenting data
• Highly organized with a strong sense of urgency

• Pay Range: $85,000 - $105,000 per year 

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base salary is just one part of your total rewards package at xAI. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. You may be eligible to participate in the “flexible time off” policy & will be eligible for 10 or more paid holidays per year.