Associate Finance Director

Role’s Mission:

To aid ministries on all financial aspects at Christ Chapel Bible Church. To provide support to the Finance Director to help ensure all financial matters are maintained, accurate, and efficient.

Christ Chapel’s Mission:

“To stretch every involved person from the threshold of their spiritual pilgrimage toward becoming a fully-developing follower of Christ” (Col 1:28-29).

Role’s Responsibilities:

Accounting & Reporting

• Process monthly bank and investment reconciliations and verify any outstanding items.
• Reclassify journal entries if corrections need to be made.
• Assist the Finance Director in managing the accounting function in accordance with established principles and standards.
• Serve as the back-up for the Finance Director, Accounting Specialist, and Accounts Payable Specialist to help cover workload during vacations, illnesses, or projects as needed. 
• Manages and reconciles balances of all church projects.
• Assist Finance Director in accounting questions and issues.
• Serve as the controller and verification to the AP/AR roles by handling the following:
  • Review weekly entries booked by AP and AR to verify submitted to the correct account coding.
  • Review weekly AP check register.
  • Review weekly check designations processed by AR.

Budget Management

• Assist the Finance Director in reviewing the monthly budget reports and coordinating with ministries tracking over/under on their budget. 
• Inquire with ministries as requested by Finance Director to research questions that arise from expenses, budget, etc.
• Assist the Finance Director on training staff on Martus and budget submission.
• Assist the Finance Director with budget preparation and review.

Cash Management

• Approve the weekly ACH submitted by the Accounts Payable Specialist.
• Assist the Finance Director in cash management and working with departments on upcoming large expenses.
• Assist the Finance Director in researching and developing tools, systems, reports, and dashboards to improve processes and information visibility.

Vendor Management

• Manage Independent Contractor Agreements in coordination with the Screening Director.
• Manage Certificates of Insurance in coordination with the Screening Director.
• Perform independent verification procedures for all new vendors, unusual payment requests, and changes to vendor payment instructions to reduce fraud and control risk.
• Exercises independent judgement on payment controls to perform additional vendor screening for applicable vendors.

Asset Management & Controls

• Conduct audits of capital equipment purchases in coordination with the Finance Director.
• Perform periodic controls checks on contribution and event payment recording to ensure proper reconciliations, segregation of duties, and documentation for adjustments, refunds, etc.
• Coordinate with ministry leaders on the status of open capital projects.
• Help maintain the capital replacement list used for budgeting purposes in coordination with the Finance Director.

Credit Card Management & Controls

• Review & record weekly credit card & reimbursement charges.
• Review vendors paid within the credit card system.
• Enforce credit card policies and procedures in coordination with the Finance Director.
• Approve credit limit increases.
• Assist Finance Director in ordering new church cards and training staff on credit card policies and procedures.
• Assist Finance Director in maintaining the credit card system.

Compliance and Documentation

• Assist the Finance Director in maintaining and updating Christ Chapel Policies and procedures.
• Assist the Finance Director with policy trainings.
• Help with overall document management within the Finance Department.

Role’s Reporting Relationship: This position reports to the Finance Director.

Role Details: Full-Time | Salaried | Exempt 

Role’s Requirements:

Education

• A college degree in Finance or Accounting is ideal.

Experience:

• The ideal candidate will have two to five years’ experience in an accounting role.
• The ideal candidate will have experience with internal controls, audit support, fraud prevention, or nonprofit/church finance.
• The ideal candidate will have experience with Intacct.
• The ideal candidate will be proficient in Microsoft Excel.
• The ideal candidate will have knowledge of general bookkeeping procedures.
• The ideal candidate will have knowledge of IRS guidelines regarding expense substantiation and 1099 payments.
• This individual should have high integrity and be comfortable with enforcing policies and procedures.

Character

• Must be a “born-again” Christian and a member in good standing at a local church
• Must live a life worthy of the calling of Christ (Col 1:10, Eph 4:1-16)
• Must be living an “above reproach” lifestyle as outlined in the Christ Chapel Employee Handbook and Constitution
• Must be a maturing believer who is obviously, consistently, and increasingly manifesting the fruit of the Spirit in his daily walk with Christ (Galatians 5:22-23)
• Must be a person of prayer
• Must have a demonstrated “heart for service”

Commitment

• Must be committed to and supportive of the authority of the Elders, the pastoral staff, and the philosophy and direction of the church both in public and in private.
  • Must work scheduled hours each week as unto the Lord. 
  • Must be a faithful steward of their work and time, with awareness that Christ Chapel employees are paid from the tithes and offerings of others.

Competency

• If a believer receives only one gift (1 Pet 4:10), then the ideal candidate has the spiritual gift of administration. (Rom 12; 1 Cor 12; Eph 4; 1 Pet 4) 

Chemistry

• Must be trustworthy, loyal and dependable
• Must be humble, optimistic and approachable
• Must be a team player
• Must be relational and gracious
• Must be self-led and self-managed regarding work
• Must be flexible with a “can do” spirit
• Must be detail oriented, organized, and process minded.