Are you a highly organized and service-oriented professional who enjoys creating a seamless workplace experience? Do you thrive in managing office operations, coordinating with vendors, and ensuring employees have the resources they need to be productive? If so, we'd like to hear from you.
As part of the Operations team, you will play a key role in supporting the day-to-day management of office facilities, workplace services, and administrative operations. You will work closely with internal teams, vendors, and building management to ensure smooth office functioning and an exceptional employee experience.
This role is Monday to Friday from 8am-5pm, based on-site in New Delhi, IND and requires consistent presence during posted hours.
What you'll do:
- Assist with office setup activities and support day-to-day operational requirements to ensure smooth workplace functioning.
- Coordinate maintenance and repairs of printers and other office equipment, working closely with vendors and service providers to ensure timely resolution.
- Manage housekeeping services and follow up with office landlord (in current location CorporatEdge) to maintain workplace standards.
- Track and replenish stationery and other office consumables while maintaining inventory records.
- Coordinate incoming and outgoing deliveries, courier services, and shipment logistics.
- Liaise with building management for access permissions, facility requirements, and receipt of shipments from external service providers.
- Support facility operations by coordinating with vendors, monitoring service delivery, and assisting with workplace maintenance activities.
- Maintain accurate records of office assets, inventory, and supplies to ensure operational readiness.
- Assist with documentation, filing, printing, record-keeping, and other administrative support activities.
- Coordinate visitor access, meeting passes, and entry arrangements, including facilitating access for meetings held in restricted locations such as Government and Military offices.
- Support workplace events, employee engagement activities, and other office administration initiatives as needed.
- Respond to employee facility and administrative requests in a timely and professional manner.
Required qualifications:
- 2–5 years of experience in facilities management, office administration, workplace operations, or related functions.
- Language Skills: Basic professional proficiency in English and Hindi (spoken and written).
- Must own a bike/two-wheeler/car and possess a valid driving license.
- Experience working with vendors, service providers, and building management teams.
- Familiarity with inventory management, procurement coordination, office administration, and workplace services.
- Working knowledge for Microsoft Office applications (Word, Excel, PowerPoint).
- Strong organizational and coordination skills with attention to detail
- Good communication and stakeholder management skills.
- Ability to multitask and priorities in a fast-paced environment.
Preferred qualifications:
- Experience coordinating visitor management and access requirements for government or high-security facilities.
- Actual experience supporting corporate office facilities/ workplace operations.
Skills Required
- 2-5 years of experience in facilities management, office administration, or workplace operations
- Basic professional proficiency in English and Hindi (spoken and written)
- Own a bike/two-wheeler/car and possess a valid driving license
- Experience working with vendors, service providers, and building management teams
- Familiarity with inventory management, procurement coordination, office administration, and workplace services
- Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint)
- Strong organizational and coordination skills with attention to detail
- Good communication and stakeholder management skills
- Ability to multitask and prioritize in a fast-paced environment
- Experience coordinating visitor management and access requirements for government or high-security facilities
- Actual experience supporting corporate office facilities/workplace operations
What the Team is Saying
Shield AI Compensation & Benefits Highlights
-
Healthcare Strength — Company materials describe excellent medical, dental, and vision coverage alongside a mental‑health EAP. Site perks such as an onsite gym in DC and a gym discount in San Diego support a health‑focused offering.
-
Retirement Support — Careers materials highlight a 401(k) with company match as part of the standard package. A Total Rewards overview emphasizes retirement features within a broader, transparent compensation view.
-
Career-Linked Recognition & Rewards — Compensation for in‑demand technical and senior go‑to‑market roles is described as competitive, with visible engineering ranges and top‑end packages. This points to meaningful upside tied to role, level, and scarce skills.
Shield AI Insights
What We Do
At Shield AI, you won't wait years to see your work reach the field. You'll build hardware and software that operates in the real world right now, in the hands of the people who depend on it. Hivemind, our AI pilot, has been flying since 2018. It has flown more than 30 platforms, including an F-16, and it now sits under a U.S. Air Force production contract for Collaborative Combat Aircraft. When you write code or shape a system here, you contribute to technology with a proven flight record and a clear production future. V-BAT flies intelligence, surveillance, and reconnaissance missions with an operational record that stretches from Ukraine to the Indo-Pacific. It delivers eyes where they matter most, in the most demanding conditions on earth. The teams behind it watch their work get tested where the stakes are real. X-BAT takes its first flight this year. It's an AI-piloted fighter that needs no runway, built to operate where traditional aircraft can't. Join now and you help shape a program at its earliest, most formative stage. That's the kind of ground-floor work that defines a career. Do the most impactful work of your life, on problems that matter. Autonomy at this level asks a lot of you. You'll take on problems in perception, planning, and control that few teams anywhere are equipped to solve. You'll work across disciplines, from aerospace and robotics to machine learning and systems engineering, alongside people who hold themselves to an exacting standard and expect the same from you. Our mission is clear: protect service members and civilians with intelligent systems. That purpose runs through every decision, every design review, and every deployment. It's why the work here carries a weight you can feel. Ready to join our mission? Explore our open roles and find where you fit.
Why Work With Us
Founded in 2015 by a former Navy SEAL, Shield AI builds AI pilots and uncrewed aircraft. Veterans aren't an afterthought here, they're at every level. It's why the work carries weight: AI pilots and uncrewed aircraft flying real missions, from Ukraine to the Indo-Pacific, protecting service members and civilians.
Gallery
%203.jpg)
Shield AI Teams
.jpg)
Shield AI Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
