Associate Events Manager

THE ROLE

Work directly with marketing and specialist departments on planning and executing events that support sales, marketing, press, and partnerships. This role will also support programming for Sotheby’s Preferred, including providing cultural access, events, and other exclusive touchpoints for clients.

RESPONSIBILITIES

• Plan and manage all aspects of approximately 75 events a year, including receptions, dinners, panel discussions, client development programs, tours, and boardroom masterclasses.
• Serve as point of contact for weekly internal communications of event logistics with facilities, security, operations, and other relevant stakeholders for the New York location.
• Liaise with various departments on client entertaining needs, helping formulate an elevated client experience that fits within internal logistics and budgets.
• Oversee onsite execution of events, managing vendors and staff as needed.
• Work alongside client strategy and press on guest list creation, and directly manage invitations and responses.
• Provide strategic direction for suppliers and internal partners (e.g., creative services, exhibition design) to develop the look/feel for the events.
• Maintain event budgets and facilitate payments. Support monthly expense reviews and forecasting.
• Manage a portfolio of programming for Sotheby’s Preferred clients, including partnerships with museums, art fairs, and other cultural points-of-interest to provide special access and services for clients.
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IDEAL EXPERIENCE & COMPETENCIES

• At least 2 – 4 years of event planning experience required in a luxury or arts industry
• A strong understanding of the arts and cultural sphere, with the ability to create experiences that resonate with an ultra-high-net-worth client base.
• Excellent and professional written and verbal communication and interpersonal skills with colleagues, senior executives, and clients (including the ability to diplomatically “manage up”)
• Maintains a positive attitude with energetic, personable and enthusiastic work demeanor
• Highly organized, detail-oriented with strong ability to multitask and take initiative
• Demonstrates flexible and efficient time management and ability to prioritize workload
• Excellent problem-solving skills
• Available for full-time weekly work (with a hybrid schedule of three days in the office), with nights and weekends for onsite events
• Budget management
• Must be proficient in Microsoft Excel with the ability to manipulate data
• Experience in Zkipster a plus
• Catering or hospitality experience is a plus

The proposed base salary for this position ranges from $55,000-$60,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.